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Position Control Specialist

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Rio Hondo College

Location: Whittier, California
Category: Admin-Other Administrative Positions
Date Posted: October 9, 2024

Job Description

Job Number

CLA00498P

Position Title

Position Control Specialist

Position Type

Classified Full Time

Percentage Employee

100%

Number of Months Assignment

12

Starting Date

As soon as possible

Current Work Schedule

Monday thru Friday 8:00am – 4:30pm. Days and hours of employment may change depending on District needs.

Salary Range

37

Salary

$6,532.57 – $8,570.58 monthly – Successful candidate will start at step 1 except in cases where District deems appropriate.

FLSA

Non-Exempt

Location

Main Campus

Department

Fiscal Services (Dept)

Open Date

10/09/2024

Closing Date

10/23/2024

About Rio Hondo College

About Rio Hondo College

Rio Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Rio Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our Colleges 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Rio Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Rio Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Rio Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelors degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team and excellent athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Rio Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under the direction of the Administrator, the Position Control Specialist maintains and monitors the position control processes for the District. Exercises independent judgment in general budget and authorized positions in accordance with established policies and procedures. Performs more complex budget and accounting tasks and compiles various reports required by management, the State, and federal agencies. This position serves as a liaison to Human Resources, Budget staff, and Payroll. Ensures that permanent, full-time equivalent (FTE) positions align with Board-authorized staffing levels.

Representative Duties

1. Responsible for ensuring that all authorized positions are in the position control system in a timely fashion. Sets up the authorized positions and establishes the job codes for those positions. E

2. Reviews and assigns budget codes to personnel actions, special projects, and other financial transactions. Resolves any data discrepancies in consultation with supervisor or other more experienced budget staff. E

3. Perform complex analytical and technical tasks involving the position control system for Budget Development and the preparation of the annual District budgets, including reconciliation of FTE allocation presented in the annual budget document. E

4. Works closely with the Human Resources Department and Compensation and Benefits Department to ensure accuracy of position control records. E

5. Acts as liaison with Human Resources, to provide increased understanding of budget, position control and payroll issues. E

6. Compiles and prepares reports for submission to management, the Board and County, State and Federal governments. E

7. Works with departments and special program managers to prepare salary projections. E

8. Assists with position control reconciliation aspects of the budget development process for grants and general funds, including the collection and analysis of prior-year staffing levels. E

9. Ensures labor cost transactions comply with established procedures and guidelines. E

10. Compiles data and prepares reports for both internal and external uses. E

11. Analyzes data to identify fiscally sound staffing levels and factors for adjusting staffing levels. E

12. Monitors and maintains approved position control and staffing levels. E

13. Adds new positions to the Districts financial system upon supervisory approval to meet staffing and/or contractual obligations. E

14. Allocates and accounts for staffing levels to programs, divisions, and departments. E

15. Prepares and processes line item transfers for labor costs. E

16. Balances, adjusts, and maintains various accounts and financial records in accordance with applicable laws, rules, and policies affiliated with specific budgets and financial functions. E

17. Notifies administrators and supervisor of identified variances and recommends allocations that comply with stipulations of funding source. E

18. Assists with reconciling ledgers with data maintained by the District or outside agencies. E
19. Maintains accounting records in auditable condition. E

20. Assists with position control aspects of the budget development process for restricted, special, and/or general funds. E

21. Collects data and analyzes prior-year staffing levels. Provides background data upon request. E

22. Prepares and distributes information in support of the budget planning process. E

23. Interprets, administers, and complies with policies, rules, and regulations established by the Board, including position control and related accounting controls. E

24. May assist in preparing specific elements of federal, state, and local financial reports. E

25. Maintains up-to-date knowledge of regulations and reporting requirements and procedures connected with restricted, special, and general fund programs. E

26. Cross-trains and provides assistance to other co-workers for back-up support to balance fluctuating workloads and/or when determined appropriate by supervisor. E

27. Maintains the confidentiality and security of sensitive information. E

28. Performs other related duties as assigned. E

Knowledge and Abilities

Knowledge of:

Principles of accounting, auditing, budgeting, and financial record keeping.
Position Control system and the fundamental principles of an education personnel administration.
California public schools budgeting and accounting.
How to segregate labor costs into fund accounts.
Financial processes, laws, codes, and regulations within a school district.
Audit documentation requirements.
Automated accounting systems and relational databases.
How to accumulate and allocate cost-accounting information to determine standard labor costs or rates.
Financial transactions, controls, and reporting processes for restricted funds.
Skilled at math to solve complex arithmetic computations and financial transactions.
Proficient language skills suitable for oral explanations and external publishing.
Proficient human relation skills to resolve interpersonal conflicts.

Ability to:

Utilize automated accounting systems to extract data and prepare custom reports.
Research archived data and prepare proposals and reports.
Organize and prioritize work to meet deadlines and budget timelines.
Provide one-on-one guidance and/or group discussions on budget-related topics.
Initiate and conduct technical research to solve complex financial transactions.
Analyze complex financial information and communicate problems and solutions.

Education and Experience

Associate degree with coursework in accounting or related discipline; AND
Three (3) years of progressively responsible experience in payroll, cost accounting and budgeting that includes monitoring of restricted funds.
Or, any combination of education and experience which would provide the required qualifications for the position.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

Possession of, or ability to obtain, a valid drivers license.
May be required to travel for various off-site meetings, trainings, conferences, and or events in support of the overall objective of the position.

Distinguishable Characteristics

Provides financial analyses and budget implications of staffing costs in compliance with the general fund and restricted account regulations and/or mandates. Tabulates and compares statistical or financial data related to FTE positions. Prepares cost-benefit analyses and projections of current and future financial implications based on various proposals.

Working Conditions

Physical Demands

While performing the duties of this job, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms.

Specific vision abilities required by this job include close vision, ability to distinguish basic shades and colors and the ability to adjust focus.

Employees are frequently required to walk and stand and occasionally lift up to 25 pounds.

Mental Demands

While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; and interact with District, students, vendors and others encountered in the course of work, some of whom are dissatisfied or abusive.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, with constant interruptions, and the noise level may vary depending on activities of the office.

The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.

Position Description

Applications are currently being accepted for Position Control Specialist. This is a Full-Time 100%, 12 month position. The days and hours of employment are Monday thru Friday 8:00am – 4:30pm.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.

Rio Hondo College online application (which includes supplemental questions)
Résumé/Curriculum Vitae
Complete transcripts of all colleges/university studies, including degree earned (copies will be accepted) NOTE: Transcripts from multiples colleges/universities may need to be scanned as one document, then uploaded.

PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NO LONGER BE ACCEPTED.
NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Additional Information

The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicants expense) taken by an official LiveScan agency.
Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
For positions requiring a valid California drivers license, proof of insurability is required.
Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

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