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Accounting Technician III

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Rio Hondo College

Location: Whittier, California
Category: Admin-Business And Financial Management
Date Posted: October 11, 2024

Job Description

Job Number

CLA00500P

Position Title

Accounting Technician III

Position Type

Classified Full Time

Percentage Employee

100%

Number of Months Assignment

12

Starting Date

As soon as possible

Current Work Schedule

Monday – Friday 8:00am – 4:30pm Days and hours of employment may change depending on District needs.

Salary Range

34

Salary

$6,065.06 – $7,765.70monthly – Successful candidate will start at step 1 except in cases where District deems appropriate.

FLSA

Non-Exempt

Location

Main Campus

Department

Fiscal Services (Dept)

Open Date

10/11/2024

Closing Date

10/25/2024

Open Until Filled

No

About Rio Hondo College

About Rio Hondo College
Rio Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Rio Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our Colleges 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Rio Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Rio Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Rio Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelors degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Rio Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under the direction of an administrator or manager, performs and coordinates a variety of complex, specialized, and financial record keeping, technical accounting work involved in financial record keeping; processes, analyzes, and reconciles financial documents and activities of various assigned District funds; generates and prepares standard financial reports for local, state, and federal agencies according to schedules and timelines.

Representative Duties

1. Performs a wide variety of diversified financial accounting and analysis. E

2. Assists with developing accounting procedures to assist with establishing computerized processing of accounting functions. E

3. Tracks and monitors special funds and accounts, as assigned; partners with District/college departments to coordinate reporting of fund activities to ensure accuracy of reporting. E

4. Monitors and controls expenditures of assigned accounts; pre-encumbers requisitions and assigns account codes; reviews and verifies travel authorizations and cash receipts to ensure proper recording and accounting for expenditures; ensures expenditures are charged to correct accounts and fund balances are adequate to cover approved requisitions and expenditures. E

5. Establishes, monitors, and maintains assigned accounts or categories; reviews, verifies, reconciles, and balances accounts and bank statements; records financial transactions, as necessary. E

6. Prepares and processes state and federal withholding tax deposits; enters data and posts related information from payroll recap generated and received from the Los Angeles County of Education (LACOE); prepares and processes W-2 forms. E

7. Prepares and processes a variety of internal and external reports including but not limited to unemployment insurance quarterly reports, sales tax quarterly reports, labor statistical reports, and year-end miscellaneous tax reports. E

8. Performs a variety of routine to complex, technical accounting support responsibilities, including but not limited to posting, balancing, adjusting, maintaining, and reconciling accounts and financial records according to established policies and procedures. E

9. Reviews, verifies, processes, posts, reports, and records a variety of financial transactions and documents, including but not limited to invoices, requisitions, purchase orders, warrants, expense reports, reimbursements, travel reimbursements, vouchers, and related paperwork; ensures accuracy and timely processing of payments, checks, data, forms, and reports; tracks payments via worksheets or computer databases and files. E

10. Prepares and audits payment packages; reviews a variety of expenditures; matches purchase orders, invoices, and receiving reports; verifies prices and mathematical accuracy of payments, applicable taxes, and account codes; ensures fund availability; reviews contracts and agreements to ensure terms are met; verifies management approvals, Board authorization, and liability insurance coverage(s). E

11. Assists in the preparation of the program, department, division, and/or campus-wide budget; prepares budget transfers and journal entry requests; assists with budget projections and responds to related inquiries; communicates with departments regarding budget transfers and balances. E

12. Monitors standing purchase orders; verifies invoice pricing and use of correct sales tax rates on invoices; reviews outstanding purchase orders at fiscal year-end to ensure accurate expenditure accruals and account balances; generates and prepares open encumbrance report for review and distribution. E

13. Maintains a wide variety of complex accounting and financial records, ledgers, statements, and reports; analyzes documents for payment; reviews and analyzes accounts for routine and unusual activity. E

14. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, technical reports, and closing functions. E

15. Provides quality customer service when interacting with the public, contractors, vendors, students, administrators, managers, College staff, external organizations, and agencies. E

16. Supports and abides by federal, state, and local policies, rules and regulations as well as the Districts Board Policies and Administrative Procedures. E

17. Performs a variety of clerical and administrative responsibilities in support of the departments day-to-day activities and/or operations utilizing a variety of communication modalities including but not limited to answers and responds to phone calls, emails, text messages, and chat platforms; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion of requests; may perform simple repairs or maintenance to standard office equipment. E

18. Performs related duties that support the overall objective of the position.

Knowledge and Abilities

Knowledge of:

District policies, procedures, rules, and regulations related to the area of assignment.
District policies and procedures, terminology, and codes used in processing and recording accounting activities related to financial transactions.
Federal, state, and local laws, codes, and regulations and District policies and practices pertinent to the area of responsibility.
Pertinent federal, state, and local laws, codes, and regulations.
Budget needs of all departments within the District/college.
Principles, practices, procedures, and theories of accounting.
Governmental Accounting Standard Board (GASB).
Generally Accepted Accounting Principles (GAAP).
Operation of Districts accounting systems and interpreting input and output of data.
Fundamental accounting and internal control practices and procedures.
Federal Educational Rights and Privacy Act (FERPA).
California Education Code and Title V related to the area of assignment.
Methods, practices, and terminology used in governmental accounting and financial reporting.
Bookkeeping, and financial record keeping.
Budget needs of all departments within the college.
Modern and complex principles and procedures of financial record keeping and budgeting.
Best practices and procedures on use of various office equipment
Accounting and auditing principles, practices, and procedures.
Financial, statistical, and fiscal record-keeping principles.
Mathematical principles.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Effective communication skills, both verbally and in writing.
Effective communication techniques and interpersonal skills using tact, patience, and courtesy.
Computer usage for utilizing a variety of software programs, applications, and databases related to word processing, spreadsheets, ledgers, and journals.
Modern office policies and procedures.
Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Ability to:

Independently perform the essential responsibilities of the position.
Learn and interpret rules, regulations, policies, and procedures related to the area of the assignment.
Plan, organize, and prioritize workload to meet schedules and timelines.
Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
Analyze accounting activity transactions and account balances.
Maintain and audit fiscal records and accounts in a community college district.
Perform technical and complex accounting work in the preparation, maintenance, and review of District financial records, accounts, and reports.
Understand and ensure compliance with District accounting policies and procedures.
Accurately tabulate, record, and balance assigned transactions.
Effectively utilize computer equipment and software programs, applications, and databases in the performance of duties.
Understand and follow verbal and written directions.
Effectively communicate both verbally and in writing.
Maintain and update a variety of financial records and files related to budget control, accounts payable and receivable transactions.
Prepare a variety of financial and statistical reports.
Work independently in the absence of supervision.
Effectively communicate both orally and in writing.
Understand and follow oral and written directions.
Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
Operate various office machines (including personal computers and copiers) and the use of software, such as, Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and District Enterprise Resource Planning (ERP) Systems.
Establish and maintain cooperative and effective working relationships with those encountered in the course of work.

Education and Experience

Associate degree with coursework in accounting or related discipline; AND
Five (5) years of progressively responsible experience in accounting;
Or, any combination of education and experience which would provide the required qualifications for the position.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

Possession of, or ability to obtain, a valid driver license.
May be required to travel for various off-site meetings, trainings, conferences, and or events in support of the overall objective of the position.

Desired Qualifications

Bachelors degree in accounting, finance, or related discipline.
Experience in a higher education environment.

Distinguishable Characteristics

The Accounting Technician III is the senior or experienced level classification within the Accounting Technician series. The Accounting Technician III requires a thorough knowledge and understanding of financial record-keeping methods, policies and procedures. The incumbent reviews and analyzes complex financial information and data; performs a wide variety of diversified duties to determine appropriate courses of action within broad guidelines according to established policies and procedures related to the area of assignment. The Accounting Technician III works under limited supervision exercising initiative and independent judgement with minimal guidance or supervision in executing the essential responsibilities of the classification.

The Accounting Technician III is distinguished from the Accounting Technician II in that the latter is the journey level classification within the Accounting Technician series. The Accounting Technician II is required to semi-independently perform the more moderately complex, semi-skilled accounting work within this series. The incumbent demonstrates and applies a thorough knowledge and understanding of financial record keeping methods, procedures, and practices, as well as a general knowledge of governmental financial record keeping methods. The incumbent performs diversified duties involving a wide range of procedures, applying initiative and judgment in analyzing information and determining a recommended course of action within standard operating procedures, established guidelines, and scope of authority. The Accounting Technician II works under general supervision and exercises independent judgement with reference to established guidelines, policies, and procedures related to the incumbents scope of authority.

The Accounting Technician III is distinguished from the Accounting Technician II – Special Projects in that the latter is responsible for special projects such as Vocational and Technical Education Act (VTEA), state and federal grant projects, and contract training, etc. The Accounting Technician II – Special Projects performs diversified duties involving a wide range of procedures, using initiative and judgment in analyzing information and determining a course of action within the standard operating procedures and established guidelines.

The Accounting Technician III is distinguished from the Accounting Technician I in that the latter is the entry level classification within the Accounting Technician series. The Accounting Technician I applies performs routine accounting functions requiring a general knowledge of financial record keeping methods, procedures, and practices. The incumbent works under general supervision and executes minimal independent judgement within well-defined accounting practices, guidelines, policies, and procedures to carry out the essential responsibilities related to the scope of the assignment.

Working Conditions

PHYSICAL DEMANDS:
While performing the duties of this job, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms.

Specific vision abilities required by this job include close vision, use of both eyes, ability to distinguish basic shades and colors and the ability to adjust focus.

Employees are frequently required to walk and stand and occasionally lift up to 20 pounds.

MENTAL DEMANDS:
While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly

detailed work on multiple, concurrent tasks; and interact with District, students, vendors and others encountered in the course of work, some of whom are dissatisfied or abusive.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, with constant interruptions, and the noise level may vary depending on activities of the office.

The Americans with Disabilities Act (ADA) requires us to identify the essential duties/functions of the position. We have indicated those duties with an E on the job description.

Position Description

Applications are currently being accepted for Accountant Technician III. This is a Full-Time 12 month position.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.

Rio Hondo College online application (which includes supplemental questions)
Résumé/Curriculum Vitae
Complete transcripts of all colleges/university studies, including degree earned (copies will be accepted)

PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NO LONGER BE ACCEPTED.
NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Additional Information

The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicants expense) taken by an official LiveScan agency.
Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
For positions requiring a valid California drivers license, proof of insurability is required.
Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

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