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Student Services Coordinator

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University of Notre Dame

Location: Notre Dame, Indiana
Category: Admin-Student Affairs and Services
Date Posted: October 14, 2024

Job Description

Job Title

Student Services Coordinator

Job Description

Join our dynamic and collaborative Student Services team at the Law School, where youll play a pivotal role in building a vibrant student community!

As the Law School Student Services Coordinator, you will help foster student engagement by providing essential administrative support and overseeing student organizations. Youll work closely with the University Student Activities Office, law student leaders, and other stakeholders to approve activities and events, manage student organization budgets, and ensure compliance with university policies.

In this role, youll be part of a mission-driven team dedicated to creating an inclusive and thriving environment for all students. Reporting to the Director of Student Services, youll have the opportunity to make a direct impact on students experiences, while collaborating with peers who value teamwork and innovation.

Support Student Organizations:

Approve student event requests (NDCentral), advise on programming logistics, and manage organization spaces.
Offer guidance on budget planning and financial management.
Meet regularly with student leaders to address their needs and ensure successful events and activities.

Financial & Administrative Support:

Assist with student group finances, including reimbursements, guest speaker payments, and event-related costs such as food and travel.
Manage fund transfers and support students in navigating various payment methods.

Support Law Journals & Moot Court:

In collaboration with the faculty administrative assistant, handle logistics for law journal symposiums and Moot Court travel arrangements.

Oversee the SBA Store:

Assist the Student Bar Association with merchandise orders, manage online payments, track inventory, and ensure adherence to ND Licensing policies for merchandise approval.

Event & Program Management:

Provide administrative support for large-scale Student Services events, such as Welcome Week, Commencement, and exam periods.
Manage student locker assignments and other student-facing administrative tasks.

Why Youll Love Working Here

Notre Dame offers so much more than just a job! Our team members often highlight the supportive work culture, mission-driven environment, and opportunities for career growth as key reasons for joining us. Plus, with best-in-class benefits, youll feel valued and supported every step of the way.

If youre passionate about working in higher education and want to make a lasting impact, Apply today!

#LI-AW1

Minimum Qualifications

Extensive (at least 5 years) student-facing administrative or program experience

High attention to detail
Strong organizational skills
Ability to handle multiple tasks with appropriate prioritization and follow up
Ability to communicate effectively during in-person student meetings, in email, and in short summaries of policy or process
Comfortable presenting information to students in a group setting

Preferred Qualifications

Bachelors degree strongly preferred

At least 1 year of experience working with university student organizations, ideally as part of a University Student Activities Office or similar role
Experience using Google products (Sheets, Forms, Gmail, Calendar)
Experience with the NDCentral platform (Anthology)
Experience with Notre Dame administrative/financial platforms TravelND/Concur, BuyND, Financial Toolkit, GLEZ
Experience with EMS calendaring platform

Department

Dean's Office-Law School (33000)

Family / Sub-Family

Student Svcs / Gnrl Stud Svcs Post Undrgraduate

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

$18 - $23/hour

Pay ID

Bi-Weekly

FLSA Status

S3 - FT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Full-time

Schedule: Days of Week & Hours

Monday – Friday

40 hours per week
8 AM – 5 PM | 1-hour unpaid lunch
Overtime required during seasonally busy times (Welcome Week, exams, Commencement)
1 day per week remote during academic year as work allows
2 days per week remote during academic breaks

Schedule: Hours/Week

40

Schedule: # of months

12

Job Posting Date (Campus)

10/14/2024

Job Posting Date (Public)

10/14/2024

Job Closing Date

10/21/2024

Posting Number

S251425