Human Resources Office Assistant

Apply Now

University of Wisconsin-La Crosse

Location: La Crosse, Wisconsin
Category: Human Resources
Date Posted: October 15, 2024
Application Deadline: Open until filled

Job Description

Full job description

Posting Details

Position Information

Recruitment Number

1561

Number of Vacancies

1

Working Title

Human Resources Office Assistant

Classification Title

HR Assistant

Proposed Salary to be Offered

$17.67/hour

Appointment Percentage (Budget)

100

Position Summary

This position supports the Human Resources Department. The Human Resources Office Assistant provides front office duties including opening and closing the office, reception, office management, general human resources assistance including some data entry with a strong customer service focus. The normal work schedule for this position is Monday through Friday, 7:45 a.m. to 4:30 p.m.

Position Type

Staff/Administrative

Pay Basis

Annual

FLSA

Non-Exempt

Contingent Upon Funding

No

Is this position eligible for employment sponsorship, (H1B or PERM)?

No

Required Qualifications

High School Diploma or equivalent and 1 year of office/clerical work experience
Ability to work independently and in a team or group setting
Demonstrated exceptional “customer first” service skills (friendly, engaging, helpful)
Knowledge of Microsoft Office Suite including MS Word, MS Excel, MS PowerPoint
Knowledge of standard office equipment (multi-line telephone, copy/printer/fax)
Excellent oral and written communication skills and practices
Strong attention to detail with high organizational skills in a fast paced office environment
Ability to prioritize and switch tasks repeatedly based on customer service activity
Ability to maintain confidentiality as it relates to payroll, benefits, and other HR information

Preferred Qualifications

Office management experience
Knowledge of state human resources statutes, rules, procedures and practices
Experience in human resources office functions
Higher education experience

Physical Demands

Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

All position descriptions are required to provide physical demands and working conditions/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.

Working conditions and environment

Fast paced working environment with numerous interruptions. Position is seated at the main entrance and is the first point of contact for customers.

Miscellaneous Information

Information about your Benefits
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:

- paid vacation for 12-month positions.
- excellent flexible health insurance with low co-pays and good coverage.
- paid holidays and sick days.
- after 5 years of employment, you become vested in our retirement system which ensures income post-career.
- benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

Information about UWL and the Surrounding Region

The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.

For more than a decade UW-La Crosse has been named one of Kiplingers 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “Americas Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).

With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.

UW-La Crosses strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.

The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse. Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/

AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

COMMITMENT TO INCLUSIVE EXCELLENCE

Inclusive Excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.

The University of Wisconsin La Crosse fulfills this by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.

Redbook Position

Yes

Division/College

Administration and Finance Division

Description of College / Department / Program / Division / Unit

The Division of Administration and Finance is committed to providing quality campus services to faculty, staff, students and external constituencies in support of the universitys mission of teaching, research, and public service. The division includes Facilities Planning & Management, Budget, Human Resources, Information Technology Services and Police & Parking Services.

Duties/Responsibilities

<div>These are the job duties required for the position.</div>

Responsibility Statement

Human Resources Activity

Duties to Support Responsibility

Assist with the coordination and administration of the Criminal Background and Sexual Harassment Reference Check Processes
Coordinate the onboarding process and help manage the checklists for new employees
Assist with the administration and tracking of the I-9 program
Assist with the general coordination and response to unemployment claims
Assign incoming inquiry tickets in Ivanti and route to the appropriate individual
Daily appointed tasks which may include verification of employment, miscellaneous email requests, employee recognition, payroll deductions and questions, unemployment, directory updates

Responsibility Statement

Office management

Duties to Support Responsibility

Open the office at 7:45 am to assist customers and close the office at 4:30pm Monday through Friday
Provide front office customer service and reception during office hours. Arrange for coverage during scheduled absences
Create and maintain front office procedures
Respond to visitors regarding basic HR functions, answering when able or consulting with appropriate personnel. Route questions as appropriate
Opening the office, coordinate the mail process, answer the department telephone, check voicemail messages responding promptly or refer customers to the appropriate HR staff member
Provide inventory control of office equipment, supplies, forms and keys. Complete necessary paper work for approval to order supplies and equipment maintenance as needed. Initiate work order requests when necessary
Assist the Human Resources with day to day activities

Responsibility Statement

Personnel records coordination

Duties to Support Responsibility

Create, maintain and manage personnel files to ensure documents are filed correctly and in a timely manner
Close out personnel files according to department practices and records retention requirements
Maintain I-9 files & coordinate records retention / destruction according to USCIS and state guidelines
Assist HR Leadership team with information/file gathering as it pertains to litigation/arbitration of labor relation issues, formal lawsuits, and open records requests

Responsibility Statement

Miscellaneous

Duties to Support Responsibility

Assist the leadership team in the coordination of special events to include training /staff development functions, recognition and other HR related events.
Maintain & update office bulletin boards to include electronic boards throughout campus.
Attend departmental staff meetings and record minutes when requested.
Serve on university committees as assigned.
Other projects and duties as assigned by HR Leadership team.

Posting Detail Information

Posting Date

10/11/2024

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

11/08/2024

Close Date

Special Instructions

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsins Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Position Contact Name

Carri O'Melia

Position Contact Email

comelia@uwlax.edu

*Please mention you saw this ad on CommunityCollegeJobs.*

Apply Now