Accountant

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San Mateo County Community College District

Location: San Mateo, California
Category: Admin-Business And Financial Management
Date Posted: October 25, 2024

Job Description

Posting Number

20141901S

Position Title

Accountant

Location

District Office

Department

Accounting

Position Number

1C0297

Percentage of Full Time

100%

FLSA

Exempt (does not accrue overtime)

Months per Year

12

Min Salary

$126,360 (annual)

Max Salary

$160,032 (annual)

Position Type

Administrative/Supervisory Positions

Who We Are

The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The Districts “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.

The College and the District

The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.

Who We Want

We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.

The Position

The Accountant performs professional work involved in first-line supervision of accounting functions, complex account development, maintenance, modification, and reporting. Under direction, the position is responsible for applying generally accepted accounting principles to analyze, maintain, reconcile and verify a variety of budgetary, accounting, and other fiscal records. The position supervises daily operations in a variety of functional accounting areas with a concentration on Auxiliary Operations such as Athletic Centers, Bookstores, Food Services, and Community and Corporate Education and maintains adequate oversight and internal controls over such operations. Public contact is extensive and involves staff at various levels within the organization, local government agencies, and other outside entities for the purpose of exchanging technical accounting procedural and policy information. A high degree of independent judgment and creativity are required to analyze data and develop resolutions to a variety of minor and major problems that occur. The consequences of errors in judgment can be costly in employee time, public relations, and/or institutional funding; however, administrative controls limit the risk of serious consequences in loss of revenue. An Accountant can direct the work of accounting paraprofessional, clerical and other staff as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

Exchanges information with College and District staff at all levels regarding policies and procedures related to the assigned functional accounting area; provides technical information as a resource to various offices within the District
Attends, meetings, workshops, and other gatherings to obtain the most current information
Drives a motor vehicle to visit off-site locations for meetings, conferences, workshops, and other activities
Represents staff at meetings, as assigned
Plans, coordinates and supervises daily operations in functional accounting areas, including the training, staff development, direction, and evaluation of accounting and support staff
Establishes and monitors fiscal operations, income, and expenditures, monitors and evaluates the performance of internal and external computerized financial record systems, and develops recommendations in conjunction with information technology staff to implement system improvements and upgrades and to maintain effective integration of systems
Researches, compiles data for, and prepares complex fiscal reports for local, state, and federal agencies as required
Plans and reviews report data and conclusions with management staff
Coordinates required changes in District fiscal records, policies, and procedures, in conjunction with senior management and other staff
Monitors and interprets Federal and State regulations and guidelines and assures compliance with requirements
Updates and revises procedures as necessary
Uses a variety of spreadsheets and other software to analyze complex financial, statistical, and other data
Sets up and maintains a database and other online resources of data
Provides input into the development and modification of database programs, screens, data formats, and record keeping
Provides special and regular reports on data collected
Implements financial requirements of contractual agreements made by the District
Monitors, reconciles and balances expenditure and revenue control accounts and general ledger accounts
Reconciles cash
Prepares financial statements
Maintains chart of accounts
Posts revenue, abatement, accounts receivable, expenses, salaries, and liabilities to the District ledger
Prepares monthly income analysis summaries, cash flow statements, and fund balance statements
Compiles financial data for internal and external audits
Assists internal and external auditors in preparation of final reports as needed
Assists staff in fiscal year-end closing for Auxiliary Operations and district records and preparation of year-end reports
Composes and prepares correspondence, recommendations, and reports using a variety of computer software
Monitors and manages various investments, certificates of deposit, and other fund instruments as assigned
Collaborates on the development and recommendation of policies and procedures relating to Auxiliary Operations
Performs other related duties as assigned

Minimum Qualifications

Bachelors degree in accounting, business administration, finance or a closely related field OR an equivalent combination of education and experience
Successful work experience of increasing responsibility that has included fund accounting, financial analysis and reporting; project budgeting, planning, and design
Experience in the coordination of workloads with people at various levels within an organization
Skill in complex data research, analysis and reporting
Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
Demonstrated skills in written and oral communication, including public speaking and persuasive communication
Skill in directing the work of others
Possession of a California Drivers License (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations

Knowledge, Skills and Abilities

Knowledge of generally accepted accounting and auditing principles, practices, and procedures, and fund accounting
Knowledge of accounting policies and other applicable regulations
Knowledge of financial analysis and research procedures
Skill in the development and use of a variety of spreadsheets and other software instruments to conduct financial analysis, develop, format, and prepare data for a variety of reports
Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources, and other staff from various constituencies and levels within the organization
Skill in training, directing, and evaluating the work of others
Skill in oral and written communication, including public and persuasive speaking
Skill in planning, organizing, and prioritizing a variety of workloads and deadlines
Ability to communicate effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds who are at various levels within organizations

Physical Requirements

This classification requires multi-level tasking and strategic planning, attention to detail and organization of financial data, active listening; individual to large-group communication, persuasion, good memory, tact, patience, flexibility and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.

Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date

10/25/2024

First Review Date

11/15/2024

Open Until Filled

Yes

Special Instructions Summary

Required Application Materials
All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form

Annual Security Report

San Mateo County Community College Districts (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.

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