Grant & Contract Administrator III - Remote Possible

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University of New Hampshire

Location: Durham, New Hampshire
Category: Admin-Sponsored Programs, Grants, and Contracts
Date Posted: November 1, 2024

Job Description

Operating Title

Grant & Contract Administrator III - Remote Possible

Long Classification Title

Grant & Contract Administrator III

Campus Location

Durham

Department

UNH Sponsored Programs Administration

Summary of Position

Acts as a liaison to key stakeholders: research community, PIs, BSC, and external sponsors. Under minimal supervision and with extensive latitude for the use of initiative and independent judgment, the GCA III provides guidance and interpretation of federal regulations, agency specific requirements, and University policies and procedures. Provide research administration training as needed. Supervision of lower level staff.

This position is given broad authority to support the university s research enterprise by managing of post-award administration functions for a complex portfolio, such as preparing and submitting all sponsor financial reporting and invoicing to external sponsors in accordance with the terms and conditions of each sponsored awards. Ensures compliance with federal/sponsor requirements, interacts with University departments, developing, implementing, and enforcing University policies and procedures and may participate in the presentation of research administration training courses. This position is also responsible for the effective cash flow and receivable management. Assists with annual year-end closing and audit process. Provides documentation and analysis to outside auditors in request for financial information. Provides guidance to Principal Investigators and their support staff on financial compliance issues and project close-out. Perform a variety of analytical and quality assurance activities to ensure compliance with accounting principles, sponsor requirements, federal and state guidelines and University policies.

Review internal fees and service center rate calculations annually and seek appropriate approval.

Acceptable minimum level of education

Bachelor's

Acceptable minimum years of experience

5-7 years

Posting Number

PS4948FY25

Other minimum qualifications

Bachelors Degree or higher, with 6+ years of experience, or an equivalent combination of education and progressively responsible experience.
Detailed knowledge of federal/state agencies regulations/procedures applicable to grants and contracts including 2 CFR 200, Uniform Administrative Requirements.
Excellent oral and written communication skills; excellent financial and negotiating skills
Ability to work effectively at a high professional level.
Good computer skills, including knowledge of general ledger systems, Microsoft Office suites, especially Excel and Word, Adobe Pro, and familiarity with databases.
Must possess the ability to communicate effectively with all internal and external customers.
Supervisory ability.

Additional Preferred Qualifications

Experience in public accounting, auditing, or financial reporting/analysis for a large, complex organization or license as a Certified Public Accountant.
Certified Research Administrator
Experience with Workday especially in the grants accounting area.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting

https://jobs.usnh.edu/postings/63826

Percent Time Information (FTE)

1.00

Grade

25

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshires lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide

Posting Date

11/01/2024

Open Until Filled

Yes

Posting Open to Internal Candidates Only?

No

Interested Internal Candidates Exist?

No

Job Category

Salaried Staff (Exempt)

Appointment Type

Regular

Drivers License and Physical Requirements. Please check all items that apply.

None applicable

Duty/Responsibility

Maintain current knowledge on post award research administration topics and acts as a liaison to key stakeholders: research community, PIs, BSC, and external sponsors.
Provide training.

Duty/Responsibility

Invoicing, financial reporting, cost compliance, and closeout for assigned departments and supervise accountants performing similar duties:
For assigned departments, work independently, requesting additional resources as needed, to prepare invoices and financial reports to sponsors as required by award terms in a timely manner.
Ensure accuracy of grant set-up, budget, IDC rate, billing codes, etc.
Maintain event tables and due date monitoring for invoices and reports.
Provide courteous and timely answers to sponsor inquiries.
Send collections notices to sponsors and inform PIs based on standard procedures.
Monitor assigned department awards for financial compliance with award terms and applicable state/federal laws and regulations.
Review cost share regularly for compliance.
Initiate recommendations/actions based on account review findings.
Provide accounting support in partnership with the applicable BSCs for assignments.
Act as a fiscal representative of the institution and support PIs, departmental staff, and BSCs during internal, annual, or sponsor audits and reviews of projects in assigned departments.
Complete and support closeouts on assigned awards, including initiating write-offs and balancing journal entries as needed.
Archive necessary files and records to support all activities.

Duty/Responsibility

Review internal fees and service center rate calculations annually and seek appropriate approval.
Perform a variety of analytical and quality assurance activities to ensure compliance with accounting principles, sponsor requirements, federal and state guidelines and University policies.
Perform other duties as assigned.

Duty/Responsibility

Supervise invoicing, financial reporting and post-award cost compliance activities of assigned staff.
Make decisions on questionable expenditures referred by staff.
Provide direction to staff, conduct performance reviews, handle disciplinary actions, provides functional supervision and training.

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