Job Description

Are you a detailed-oriented individual who thrives in a fast-paced environment?

Do you have strong communication skills and enjoy working with diverse teams?

Are you a self-starter who is always looking for ways to improve processes or do things more efficiently?

If so, we're looking for someone like you to join our team at APL.

We are seeking a Facilities and Operations Administrator to manage and coordinate all facilities-related work requests for the Research and Exploratory Development Department. You'll be joining a hardworking team of business professionals committed to providing timely, reliable, and valuable business operations support and expertise to our customers. As a member of our team, you will collaborate with internal and external customers to play an active role in the overall support of our facility and capital projects.

The key responsibilities of a Facilities and Operations Administrator:

• In partnership with the REDD Facilities Manager, oversee the intake, coordination, and overall tracking of all service requests and work orders submitted for REDD Facilities and drive toward timely solutions. Develop and implement processes to ensure timely status updates are made to REDD Leadership.
• Ensure that Tririga (Space Management Reporting) is accurate and up-to-date with the current staff locations, lab layouts, and structural modifications in order to support Lab Optimization efforts for REDD and APL. Serve as the REDD subject matter expert on Tririga and participate and engage with the lab-wide Tririga Working Group.
• Develop and analyze space management reporting and provide recommendations to the REDD Facilities Manager and REDD Leadership for optimizing lab and office space.
• Organize and manage all REDD capital project meetings, maintaining clear documentation of project timelines and key milestones.
• Oversee and facilitate the procurement of capital purchases, including the coordination of requisitions with the Central Procurement Group. During high-demand periods, support the REDD Procurement Team by processing purchase requests via a procurement card.

You meet our minimum qualifications for the job if you...

• Possess a High School Diploma and 5+ years of relevant work experience.
• Are a highly detail-oriented person with outstanding organizational skills.
• Effectively work in a fast paced/high volume environment.
• Have demonstrated the ability to work on multiple tasks with varying complexity, independently, with little supervision.
• Have the ability to prioritize tasks, adjust quickly to changing priorities and the ability to accommodate time-critical tasking.
• Are consistently demonstrating independent judgment, interacting and communicating effectively with external vendors, technical staff, internal APL enterprise services, and line leadership.
• Possess strong interpersonal skills, written, and verbal communication skills, and an outstanding work ethic.
• Are flexible and able to anticipate administrative needs.
• Are proficient in the MS Office Suite (Excel, Outlook, Word).
• Are able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You will exceed our minimum requirements if you…

• Possess a BS Degree in a business-related field.
• Are knowledgeable and experienced with APL business systems and processes.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nations most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APLs campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyones voice is heard are we empowered to be bold, do great things, and make the world a better place.

The referenced pay range is based on JHU APLs good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

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