Public Information Specialist

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North Carolina State University

Location: Raleigh, North Carolina
Category: Admin-Other Administrative Positions
Date Posted: December 21, 2024

Job Description

Posting Number

PG194401SP

Internal Recruitment

No

Working Title

Public Information Specialist

Anticipated Hiring Range

$45,000 - $50,800

Work Schedule

Monday-Friday 8:00AM - 5:00PM

Job Location

Raleigh, NC

Department

College Of Veterinary Medicine

About the Department

NC State CVM prepares the next generation of veterinarians and veterinary scientists, conducts bench and clinical research to solve animal and human health problems, addresses critical ecosystem and public health issues, helps protect the U.S. food supply, and promotes a clearer understanding and appreciation of the ramifications related to the growing human-animal bond that is at the center of these concerns.

The Office of Continuing Education & Outreach provides programs and support to veterinarians, veterinary technicians, research scientists, and the public through multiple outreach programs. These programs include Continuing Veterinary Medical Education, Visitors program, Student Speakers Bureau and events hosted for the public.

The Continuing Veterinary Medical Education (CVME) program at NC State Veterinary Medicine is committed to lifelong learning programs for veterinary medical professionals. Our programs provide educational activities that maintain, develop or increase the knowledge on recent developments in veterinary medicine and help improve the quality of life for veterinary patients.

Essential Job Duties

The College of Veterinary Medicine is seeking a dedicated and professional receptionist for its main building. You will be the first point of contact for the College, providing visitor assistance, administrative, secretarial, and office support duties. Reporting directly to the Director of Continuing Education and Outreach, the receptionist will greet and direct visitors, assist the Continuing Education and Outreach department, and support the Deans Administrative Team as needed.

Key Responsibilities:

Visitor Assistance: Greet and direct visitors, providing organizational information and directions to department heads, faculty, alumni donors, students, staff, facilities personnel, and other visitors.
Administrative Support: Ensure office coverage, assist college students, employees, and visitors, schedule conference rooms, filing, copying. Manages the colleges visitor program.
Additional Support: Perform other clerical and office support tasks as requested by the Deans administrative leadership. Manages CVM Merchandise sales and inventory.

Other Duties Include, but are not limited to:

Support the scheduling of the Lactation Room and the CVM Visitor Program Process.
Assist with guest parking passes, visitor badges and answer incoming telephone calls.
Draft correspondence, send email reminders, help with event planning, order office supplies,
May support the Deans office in various administrative and office support activities and/or projects as directed.

Other Responsibilities

Other duties as assigned by supervisor

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Other Required Qualifications

General computer knowledge, including use of: email, navigation of CVM website, MS Office (Word & Excel), Adobe Acrobat, PowerPoint, Google Drive, and ability to learn proprietary software such as the online college room scheduler.

Strong verbal and communication skills.

Preferred Qualifications

n/a

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Job Open Date

12/20/2024

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

01/06/2025

Notice to Applicants

Please note that the work history on your resume, must also be included in your application.

Special Instructions

Please include a resume and contact information for three professional references , a cover letter is optional.

Position Number

00050419

Position Type

SHRA

Position Classification Band Title

Administrative Support Specialist

Position Classification Band Level

Advanced

Position Classification Salary Range

$ 34,602 - $ 58,870

Salary Grade Equivalency

GN08

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.0

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Department Id

190101 - College Of Veterinary Medicine

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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