Job Description

Job Title

Job Description

• Prepare and organize correspondence and forms related to faculty and student matters, including faculty renewals, promotions, and leaves.
• Coordinate travel arrangements, including securing housing, meals, and itineraries for campus visitors.
• Process faculty and student travel and expense reports, verifying ProCard expenses.
• Maintain the Chairs calendar and consult with the Chair regarding upcoming deadlines.
• Assist with department reports for annual assessments and external reviews.
• Support faculty and students with registration-related forms and departmental inquiries.

• Oversee all departmental communications, including correspondence and website content.
• Manage student workers, including recruitment, scheduling, and submission of hours via UltraTime.
• Maintain office supplies, ensure an organized workspace, and manage filing systems.
• Take meeting minutes and manage departmental bulletin boards and display cases.

• Manage the Chairs calendar, correspondence, and travel arrangements.
• Assist in prioritizing tasks and long-term planning for the department.
• Coordinate logistics for faculty recruiting, appointments, and leaves.
• Keep records of faculty meetings and program directors meetings.

• Plan and schedule department events such as parties, receptions, and convocation ceremonies.
• Organize the spring convocation, including creating programs, ordering refreshments, and handling other logistical needs.

• Collaborate with the Director of Undergraduate Studies to create Course Leaf forms each semester.
• Update department web pages and printed materials regarding new courses.
• Assist students and faculty with registration-related issues and provide course overrides.

• Oversee departments physical spaces, including office assignments and provisioning with the A&L Deans Office.
• Ensure smooth onboarding for new faculty and manage office provisioning for outgoing faculty.

• Conduct monthly reviews of department budgets and monitor unrestricted allocations.
• Track faculty research accounts and restricted spending (e.g., discretionary, endowed funds, grants).
• Provide stewardship reporting and collaborate with Colleges development officer.
• Assist with financial planning for non-regular faculty teaching and support budgets.

Minimum Qualifications

• Associates degree with 1-2 years of related experience

• Excellent organizational and communication skills, ability to respond to multiple tasks and questions with frequent interruptions
• Must be self-motivated, take initiative, be able to reprioritize tasks and learn quickly
• Must be able to maintain the confidentiality of student files and personnel issues.
• Must have an excellent knowledge of grammar, punctuation, and spelling
• The ability to learn and negotiate new platforms in addition to experience with Word, Excel, and various web browsers is necessary

Preferred Qualifications

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