Located 45 minutes from the Nations Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) has been twice named in the top 150 community colleges by the Aspen Institute with academic programs in over 100 disciplines. CSM is among Americas top 100 producers of Minority associate degrees in twenty categories, according to Diverse Issues in Higher Education.  CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break.  We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.

The hiring salary for this position will be from the min to mid-point of the salary range.

The primary responsibility of the Accounting Specialist II is to receive and accurately post all College of Southern Maryland and the College of Southern Maryland Foundation, Inc. revenue exclusive of student receivables. The Accounting Specialist II is responsible for the timely recording of deposits to ensure all college revenue is accurately recognized to ensure cash flow is available to facilitate payments to vendors and employees by critical establish payment due dates. The individual in this position is extremely detail oriented, efficient, accurate with data entry, analytical, and able to make knowledgeable decisions. The Accounting Specialist II reports to the Accounting Manager.  

Reports to: Accounting Manager                   

The College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students.  The final candidate for this position will be subject to the following background checks:  Criminal History Check and Sex Offender Registry Check. 

This position is open until filled.  The College of Southern Maryland is an Equal Opportunity Employer. 

80% Revenue Posting and Reconciliations

• Verify all cash sessions from all cashiers to include reconciliation of deposits including verification from Bank of America Cash Pro for cash deposit, check deposit, wire notification, and credit card payments.
• Reconcile daily Touch Net settlement cash sessions and pull documentation required for the web sessions to be included in Perceptive Content notifying the Bursars Office of any discrepancies with student accounts.
• Remote deposit of all checks received for the La Plata Bursars Office using Bank of America Cash Pro
• Remote deposit of all checks received for the CSM Foundation, Inc using Bank of America Cash Pro
• Weekly trips to Bank of America La Plata for deposit of cash from the College Store and Bursars Office and Student Affairs deposits, if applicable
• Weekly trips to other CSM campuses to pick up cash deposits and make bank deposits at the nearest Bank of America location. 
• Post all cash receipts received (except student accounts) to Colleague submitted from  departments including the College Store, Student Affairs, the College of Southern Maryland Foundation, Inc, and other miscellaneous deposits.
• Run and analyze SEMA, a session manager process in Colleague under the ST module, to ensure that all cashier sessions are closed and reconciled daily. Any lingering cash receipts under SEMA will be investigated with the cashier to ensure proper closing and reconciling.
• Download monthly funds in the colleges Pay Pal account and post in Colleague accordingly.
• Maintain cash receipt files in Perceptive Content. Position is the point of contact for cash receipts in Perceptive Content and responsible for ensuring all pertinent and required documentation is present for all cash sessions generated from Colleague. If documents are missing, this position will research and obtain the document(s) necessary to complete the cash receipt files in Perceptive Content
• Maintain cash receipt log to be used by DFS personnel for research purposes and fulfill document requests from external auditor for the yearly financial audit. The cash log contains details that enable identification of cash sessions reconciling to bank deposits to include details regarding wires, cash/check deposits, cashier location, session description, and any other pertinent information pertaining to a particular cash session in Colleague.
• Count, verify and reconcile petty cash drawers yearly at all Bursar Office locations, the College Store, and the Box Office
• Process and request change from Bank of America as needed for the La Plata College Store and Bursars Office
• Run the cash process (CGLP) and the invoice process (IGLP) daily in the morning to ensure updated information is transferred from the ST module to the CF module in Colleague. Daily reports are downloaded to PDFs and saved in the Student Accounts teams folder.
• Responsible for the maintenance of Market Place You Store and You Pay. 
• Print and seal accounts payable checks for weekly check runs.
• Print and seal payroll checks for bi-weekly pay schedule.
• Scan and maintain accounts payable and payroll check reports for each check run.

• Monthly reconciliation of the state collections report
• Processing of monthly unclaimed property letters for accounts payable and students issuing letters, follow up, and re-issue of check or submission of journal entry to the Accounting Assistant III for amounts to be moved to unclaimed property.
• Monthly billing of the CSM Foundation, Inc expenses.
• Quarterly review of Student Affairs expenses and activity fee revenue.

• Responsible for the retention and destruction of paper cash receipt files according to the Department of Financial Services retention policies and procedures.
• Provides documentation of cash receipts for the yearly external financial audit.
• Provides a listing of accounts receivable payments received in the first three (3) months of the new fiscal year for the yearly financial audit.

• Provide support to Accounting Assistant III, the Accounting Manager, and the Executive Director of Financial Services with research and/or assistance with projects and system issues as they develop.
• Assists with research and investigation involving revenue and accounts receivable as issues arise.
• Assists with updating procedure documentation for the Accounting Specialist II position and writing new procedures and documentation when necessary.
• Assists college and foundation personnel with research regarding cash receipt entries in cost center accounts.

• Performs other related duties as assigned.

Required Education and Experience:

• Associate degree in Accounting/Finance/Business Administration. 
• Minimum  of three (3) years cash handling experience.
• Reconciliation of assets and/or liability accounts.
• Progressive experience using financial databases, query software, Microsoft Excel, Microsoft Word.

• Bachelors degree in accounting/finance/business administration.
• Minimum of five (5) years cash handling experience.
• Ellucian Colleague experience preferred.

• Not applicable

Knowledge, Skills, and Abilities: 

• Ability to manage multiple tasks and shift priorities.
• Ability to communicate and interact effectively at all levels of the organization.
• Ability to perform financial analysis modeling. 
• Knowledge of governmental and not-for-profit financial reporting standards.
• Knowledge of governmental audit requirements.
• Knowledge of internal control environment.
• Ability to analyze and solve problems.
• Complete understanding of confidentiality and security of personal identifying information (PII).
• Effective oral and written communication skills.