Job Description

RESIDENCE: Residence is a requirement for all positions. In the absence of clear and convincing evidence to the contrary, an applicant shall be deemed a non-resident if he/she cannot show ninety (90) days of continuous and uninterrupted residence in the City of Buffalo prior to filing application. THIS DOES NOT APPLY TO ANYONE APPLYING FOR THE BUFFALO POLICE ENTRY LEVEL EXAMINATION.

PLEASE TAKE NOTICE THAT THE ORDINANCES OF THE CITY OF BUFFALO MANDATE CONTINUOUS RESIDENCY IN THE CITY DURING YOUR EMPLOYMENT, EXCEPT FOR POSITIONS SPECIFICALLY EXEMPT UNDER STATE LAW. 

FEE: WHERE INDICATED, A NON-REFUNDABLE APPLICATION PROCESSING FEE MUST ACCOMPANY YOUR APPLICATION VIA CHECK, CASH OR MONEY ORDER   (If using check for payment, your check must clear to complete processing.) 

Check with Civil Service office for fee waiver info.

Distinguishing Features of the Class

An incumbent to a position in this class independently performs difficult and responsible accounting work in connection with a variety of assignments and directs the work of others so engaged. Work is usually performed under general supervision and in accordance with outlined objectives, policies and detailed procedures. Difficult technical or policy matters are usually referred to a supervisor for decision and recommendations. Supervision may be exercised over accounting and/or clerical personnel assigned.

Examples of work (Illustration Only)

TYPICAL WORK ACTIVITIES,
Performs general accounting work in the preparation and posting of journal entries to subsidiary ledgers;
Assists in summarizing and reconciling of daily and monthly reports of receipts, disbursements including payroll and departmental revenue reports;
Prepares reconciliations of bank statements to book cash balances;
Supervises and maintains records and accounts covering public utility tax reports, Employees Retirement System, City owned real estate covered by the 
Tri-Party Agreement, payroll savings and withholding taxes, outstanding grant receivables and other miscellaneous records including summarizing the receipts and preparing related journal entries;
Maintains fixed inventory records for the City of Buffalo;
Determines account numbers for new revenues and appropriations in accordance with prescribed guidelines;
Assists departments in the filing of required grant reports;
Prepares financial schedules for outside auditors as directed;
Prepares financial statements;
Records cash on hand on daily cash report for all funds;
Maintains vendor file of taxpayer identification numbers and prepares 1099?s for Internal Revenue Service;
Assists in the preparation of payroll tax reports, reconciliation, deposits of funds and transmittal of payment;
Operates personal computer for use of both financial spreadsheet software and word processing;
Pre-audits purchase orders and contracts as to legality and price of materials in supplies purchased by city departments/agencies;
Pre-audits repair and construction work orders and maintains contract ledger accounts of all awards;
Performs related duties as required.

Minimum Qualifications

Promotional
(A) Continuous and permanent status in any city department as an Accountant, Auditor, (BMHA), Assistant Accountant or Assistant Auditor for one year;
OR
(B) Continuous and permanent status in any city department as an Assistant Financial Officer or Fiscal Supervisor for one year;
OR
(C) Continuous and permanent status in any city department as a Junior Accountant or Junior Auditor for two years;
IN ADDITION, applicants qualifying under (B)and (C) must meet one of the following:
(A) Masters Degree from an accredited college or university including or supplemented by 24 credit hours in Accounting/Auditing (must present transcript at time of filing application);
OR
(B) Bachelors Degree from an accredited college or university including or supplemented by 24 credit hours in Accounting/Auditing and one year of full-time accounting or auditing experience (must present transcript at time of filing application);
OR,
(C) Associates Degree from an accredited college, university or business technical institute including or supplemented by 15 credit hours in Accounting/Auditing and three years of full time accounting or auditing experience (must present transcript at time of filing application).

Open Competitive
(A) Masters Degree from an accredited college or university including or supplemented by 24 credit hours in Accounting/Auditing and two years of full time accounting or auditing experience (must present transcript at time of application);
OR,
(B) Bachelors Degree from an accredited college or university including or supplemented by 24 credit hours in Accounting/Auditing and three years of full-time accounting or auditing experience (must present transcript at time of filing application);
OR
(C) Associates Degree from an accredited college, university or business institute including or supplemented by 15 credit hours in Accounting/Auditing and five years of full-time accounting or auditing experience (must present transcript at time of filing application);
OR
(D) an equivalent combination as defined within the limits of A through C.
NOTE: Verifiable part-time experience will be pro-rated to meet full-time experience,
requirements.
Proof of education must be presented at time of appointment.
ACCOUNTING EXPERIENCE - is defined as the art or system of keeping financial records. It is the recording classifying, verifying and reporting financial data and presenting an analysis or interpretation of their significance. It includes the preparation of financial statements and schedules.
AUDITING EXPERIENCE - is defined as the art of confirming financial statements or documenting the veracity of financial data. It includes a critical review of financial records and documents and an appraisal of fiscal procedures and operations.
EXAMPLES OF ACCEPTABLE EXPERIENCE - would be a full charge bookkeeper that is responsible for a full set of financial records including general ledger and all subsidiaries, Junior Accountant/Auditor and similar position.
EXAMPLES OF UNACCEPTABLE EXPERIENCE - are account-clerical experience and experience limited to posting, maintaining, examining or preparing one or more of the following: voucher register, sales register, cashbook, insurance register, accounts-receivable ledger, accounts payable ledger, any other special journal or subsidiary ledger, or experience preparing income tax returns.

Additional Information

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the principles of general accounting and auditing techniques;
Ability to understand and interpret written material;
Ability to plan and supervise the work of others;
Ability to prepare comprehensive reports;
Ability to be trained in the operation of personal computers, data terminals, printers and CRT Terminals;
Ability to get along well with others; Initiative; Tact;
Physical condition commensurate with the demands of the position.

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