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Technology Services Project Management Office (PMO) Coordinator
Job Description
Current Madison College employees must apply to the internal career site by logging into Workday
Job Posting Date:
August 3, 2022
Application Deadline:
Salary Information:
$70,476 - $88,094
Department:
Project Management Office
Job Description:
Madison College is conducting a search for a Project Management Office Coordinator. This position supports the Enterprise Project Management Office (EPMO), within Technology Services and impacted business leaders across the college to prepare them for data-informed decision making regarding the ongoing monitoring, evaluation and prioritization of the active project portfolio and new project requests (Project portfolio performance management).
The PMO Coordinator has primary responsibility for maintenance and configuration of the technology systems that are utilized to manage the performance of a project and the entire project portfolio (such as Microsoft Project Online (or similar), PowerBI, SharePoint, MS Office, Roadmap/agile hybrid tools); project portfolio data analytics and reporting, TS resource allocation, process adherence/ KPIs, capacity planning and forecasting, time tracking, budget management, and coordinating actions associated with contracts, purchasing and data governance and other related project performance metric reporting (e.g. HECVAT, FERPA, data sharing, single sign on); training project managers and operational leads, facilitation and note taking in team and departmental meetings, occasionally coordinating small projects and other duties as assigned.
Madison College’s dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College—it is the foundation of what we are striving to do. Come be part of our great team!
Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS).
This is a full time, 40 hours per week, exempt position. Core work hours are 8:00 am to 5:00 pm M-F. This position could be fully remote under the current college policies.
REQUIRED DOCUMENTS/DEADLINE: RESUME. Position will be open until filled, with a first review date of August 28, 2022, at 11:59 pm. After this date, the recruitment may close without further notice.
Responsibilities Include:
- Systems-Configuration, maintenance and governance of the technology systems and processes that are utilized to manage the performance of a project and the entire project portfolio. (e.g. Microsoft Project Online (or similar), PowerBI, SharePoint, MS Office, Roadmap/agile hybrid tools)
- Project Management-Training, support, and governance for continuous improvements of the EPMO Playbook and associated templates, processes and procedures for training and adherence for project managers, business analysts and operational leads, technology department and other College audiences on the technology and performance management related components of the Playbook.
- Decision Packages-Prepares near real time project portfolio data analytics and reporting, dashboards, roadmaps for EPMO portfolio and individual project performance and customer roadmaps for ongoing project portfolio performance management and leadership decision making. This includes new requests, divisional and departmental product and project roadmaps, all active projects and department wide resource allocation.
- TS Coordination-Coordinates actions, templates and procedures associated with project and technology services related responsibilities for budget tracking, contracts, purchasing and data governance (e.g. HECVAT, FERPA, data sharing, single sign on, capital chargebacks, time tracking)
- EPMO Coordination-facilitation of and notetaking for meetings and occasional coordination of small projects and other related duties as assigned.
- Maintains a commitment to the college mission, vision, and values. Comply with college policies, directives, and work rules. Engages positively with colleagues, handles conflict directly and professionally, contributes to team discussions, collaborates, and helps colleagues, assumes the best from colleagues, provides, and accepts constructive feedback, follows through on commitments, and supports final decisions that are made.
- Other duties as defined by department, college, or officials.
Knowledge, Skills & Abilities:
- Adept to expert level in the project management business systems used to manage project portfolio performance.
- Skill in communicating effectively and professionally, both orally and in writing.
- Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
- Project and portfolio management lifecycle/methodology and frameworks (waterfall and agile); Business analysis, project/program quality assurance and auditing.
- Experience with project management software, business systems, office productivity systems, ERP systems.
- Planning, coordinating, and implementing project components/activities.
- Researching, analyzing, and applying relevant information to the development of departmental processes and programs as well as making recommendations for improvement
- Meeting facilitation
- Adapt to change in the work environment.
- Manage competing demands and change approach or method to best fit the situation.
Minimum Qualifications:
1. Bachelor’s degree.
- Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
AND
2. Four (4) years, experience in Project Management, Business Analysis, Data Analytics, IT, PM Business Systems type work.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues please contact the HR hotline, (608) 246-6900.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college’s nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221
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