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Grand Rapids Community College

Job Description

Assistant Registrar – Curriculum Operations-Contingency: Professional Services Limited Benefits

Posted : August 15, 2022

Position Number: 1391

Hours: 30- 40 hours per week - 9/5/2022 through 3/31/2023

Compensation: $27.61/hr.

Reports to: Registrar

Posting Close Date: Open until Filled

Essential Job Functions
Responsible for providing functionally oriented curriculum and technical support to the Student Records/Registrar Department including:

  • Serve as the curriculum operations lead in the Student Records office. Support both the Department of Instructional Support and Academic Departments in the implementation of courses and programs in the Campus Wide Information System (CWIS).
  • Stay up to date on federal program level reporting elements and requirements; ensure systems accurately retain required reporting data.
  • Responsible for semester schedule roll and communicating changes and/or issues to Associate Dean Offices.
  • Represent the Registrar’s office on college committees and teams as requested.
  • Perform as an advocate for users and promote acceptance of new processes and systems.
  • Support the development of more efficient business processes utilizing the Campus Wide Information System (CWIS).
  • Analyze and conduct needs assessment for future CWIS enhancements and functional improvements to benefit students, faculty, and staff.
  • Coordinate with the IT department analyst(s) regarding innovation and use of the CWIS system.
  • Test and implement new and modified student records functionality in the CWIS.
  • Prepare functional and technical process documentation (process mapping).
  • Support and enhance existing applications in compliance with specifications and standards. Remain current in the field of state and institutional student records programs, policies, and procedures.
  • Produce reports using PeopleSoft Query/BI Publisher reporting tools.
  • Other duties as assigned.

Job Specifications
Education

  • Bachelor’s Degree required.
  • National Career Readiness Certificate preferred, but not required.

Work Experience

  • Minimum of one year of higher education, student records/academic support experience preferred.

Physical Demands

  • Able to sit at a desk for extended periods of computer usage daily.

Mental Demands

  • Comprehensive knowledge of state and federal laws affecting students and institutional student records requirements.
  • Proficient in Windows environment and with MS Office products, working knowledge the Campus Wide Information Systems (CWIS) and query.
  • Strong interpersonal skills, attention to detail, and organization and problem-solving ability required.
  • Analytical skills and a basic statistical background preferred.
  • Ability to communicate effectively both oral and written with a diverse student, staff, and business partner
  • population and provide exceptional customer service. Ability to plan and work independently and as a
  • team member.
  • Must be efficient and possess good organization, problem-solving, decision-making, and analytical skills.
  • Must use good and independent judgment in handling sensitive or difficult situations.
  • Proven initiative, follow through, resourcefulness, and completion of tasks in a timely, efficient manner.
  • Ability to do detail work independently with highest level of accuracy; ability to handle multiple tasks simultaneously; self-starter.
  • Willingness to work as a part of a team and lead projects.
  • Demonstrate initiative and work independently.

Working Conditions

  • Ability to work fully remotely.
  • Able to work indoors in an office setting with extended computer usage daily.
  • Willingness to maintain a flexible schedule, to work evening and weekends as needed.

METHOD OF APPLICATION
Grand Rapids Community College is only accepting online applications for this position at https://www.grcc.edu/jobs submit a cover letter and resume in one document. The opportunity to apply for this position will be open until filled. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer.

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295

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