Salary: $3076.66 - $4329.36 per month
Deadline: open until filled
Complete job description and application available online at: https://compton.igreentree.com/css_classified
Under general supervision, performs a variety of routine to complex paraprofessional accounting duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, position control, expenditure transfers, and the monitoring of line-item budgets, in addition to inputting tax deposits and assisting with quarterly tax returns for the District; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no supervision of staff. May exercise technical and functional direction over and provide training to less experienced staff.
This is the journey-level class in the paraprofessional accounting series. Incumbents perform the full range of technical work in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, financial aid, or other assigned accounting areas, in addition to balancing and maintaining manual and computerized accounting and financial records. Positions at this level are distinguished from the Account Clerk class by the performance of more complex paraprofessional accounting duties, working more independently and exercising a higher level of judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Accounting Technician in that the latter is responsible for more complex and higher-level technical accounting work, exercises a higher level of discretion and independent decision-making, and provides technical and functional direction to lower-level accounting support staff.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
When performing all assignments:
Performs complex paraprofessional accounting and financial office support work, including accounts payable, accounts receivable, financial aid, position control, expenditure transfers, tax deposits, and/or related accounting areas; prepares various reports; assists with special projects as assigned.
Prepares, processes, audits, verifies, reviews, and reconciles a variety of financial documents and data related to the assigned function, such as reports, journals, budgets, and related fiscal or statistical data and documentation; ensures completeness, accuracy, and compliance with established policies and procedures; assembles, matches, tabulates, sorts, posts, and enters data as required.
Prepares, checks, and processes financial forms, including warrants, requisitions, purchase orders, vouchers, invoices, and other similar fiscal documents.
Interprets and applies Federal, State and local laws and regulations concerning financial and accounting transactions and reports.
Provides information to the public or District staff that requires the use of judgment and the interpretation of rules or procedures; interacts with the public or District staff to obtain data, interpret information, and answer questions; prepares correspondence independently to answer questions, request information, or provide explanations.
Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents; proofreads and checks materials for accuracy, completeness and compliance with District and department policies and regulations.
Prepares and maintains computerized financial spreadsheets on a personal computer for ledgers and statistical records; prepares reports from spreadsheets summarizing information and financial records.
Balances financial information system controls; balances and posts payments and registers; balances various other statistical and financial transactions with source documents and controls; closes the cash register and prepares bank deposits.
Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.
Provides technical and administrative support to the Director of Fiscal Services or Manager of Accounting as needed.
May exercise technical or functional direction over assigned administrative support staff.
Performs related duties as assigned.
When performing the accounts payable assignment:
Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a weekly basis; prepares documentation for payments; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup.
Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department.
Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts; closes accounts as required.
Receives and balances cash receipts and general ledger debits; allocates revenue to proper cost accounts; posts revenue.
Determines fund availability in various accounts and recommend adjustments as needed.
Receives, counts, receipts, disburses, and maintains records related to the collection and disbursement of large amounts of cash;
Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
Prepares bank deposits; maintains warrant control log for check stock.
Maintains and updates IRS W-9 information of vendors for IRS 1099 year-end tax reporting and processing.
When performing the accounts receivable assignment:
Reviews accounts receivable; analyzes reports for outstanding receivables; reconciles accounts receivable subsidiary ledger to the general ledger.
Allocates revenues to proper cost accounts; posts revenues; prepares deposits and related reports; prepares delinquent item reports, initiates and monitors delinquent processing.
When performing other specialized technical accounting assignments:
Performs various technical accounting activities related to the District's position control process; receives payroll authorization forms for new-hires; assigns position control numbers; ensures that new employees are charged to the appropriate accounts; corrects errors as appropriate.
Uploads, reviews, verifies, and ensures the correctness of employee salary and benefits data through various financial and accounting computer applications.
Enters tax deposits into accounting software for each payroll cycle; coordinates with accounts payable to effect payments to the IRS and other regulatory agencies; prepares quarterly tax reports for the agencies; reconciles tax documents and data at year-end.
Prepares and inputs expenditure transfers correct erroneous salary related expenses and non-salary expenses charged to the incorrect accounts; prepares and inputs journals to charge various departments for the use of campus facilities.
Assists various categorical programs with monitoring budgets and expenditures.
Education and Experience:
Completion of the twelfth (12th) grade and three (3) years of responsible experience in technical /paraprofessional accounting work.
Licenses and Certifications:
Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position for which you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
To be included in the initial screening, application materials must be received no later than 3 p.m. on the closing date.
FOR FURTHER INQUIRIES AND APPLICATION MATERIAL SUBMISSION, CONTACT:
Compton College - Human Resources
1111 East Artesia Boulevard
Compton, CA 90221-5393
310-900-1600, ext. 2146
The Compton Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.
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