PT SECRETARY-ADMISSIONS & OUTREACH (Pool)

Apply Now

Midland College

Location: Midland, Texas
Category: Admin-Extension and Outreach
Date Posted: October 18, 2023

Job Description

Job Title

PT SECRETARY-ADMISSIONS & OUTREACH (Pool)

Position Status

Part Time

Classification Title

Part-Time Clerk-Level IV-Up to 19 hpw

Work Location

Main Campus-3600 N. Garfield, Midland, TX

Job Summary

Provide administrative support for a department consisting of 10 full-time and 3 part-time staff members. Duties include ordering office supplies, submitting purchasing requisitions, gathering and processing timesheets, clerical and receptionist duties.

Required Qualifications

High school diploma or equivalent
Computer literacy to include experience working with Microsoft Office software
Knowledge of general office equipment including copier, fax machine, and multi-line telephone
Excellent communication and interpersonal skills, as well as strong organizational skills
Critical thinking skills and detail-oriented

Preferred Qualifications

Associate degree in a related field
Prior clerical experience
Experience working in higher education
Experience with departmental budgets
Bilingual in English and Spanish
Experience with Jenzabar student information system software

Essential Functions

Maintain personnel documents, review and prepare payroll time sheets and transmittals
Maintain inventory of office equipment and computer inventory records
Prepare help desk tickets for the department
Maintains and monitors budget spreadsheet
Orders departmental office supplies
Responsible for all travel arrangements (i.e., hotel, travel reservations, etc)
Responsible for collection of travelers receipts to include proper reconciliation with purchasing
Prepare purchasing requisitions for the department
Maintain departmental calendar
Take team huddle minutes and distribute them accordingly
Serve as backup to cover the Testing Center when necessary
Other duties as assigned

Physical Demands

Must be able to remain in a stationary position 50% of the time
The person in this position needs to occasionally move from office to other locations on campus
Repetitive use of a keyboard at a workstation
Use of manual dexterity
The person in this position frequently communicates with others; must be able to exchange accurate information
Frequently moves equipment or paperwork weighing up to 20 pounds
Work mostly performed indoors, some outdoor Midland College or community events may be required and possible weekend attendance
Must be able to work extended hours, including weekends, during heavy registration periods and Midland College community events

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$12.00 per hour

Max Salary

$12.00 per hour

Posting Number

P01142S2016

Open Date

10/18/2023

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days. Please note: You are applying for an applicant pool position. Application status may be obtained from the hiring supervisor. Please call (432) 685-4532 for additional details.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicants job qualifications, experience, and abilities.

*Please mention you saw this ad on CommunityCollegeJobs.*

Apply Now