Program Assistant TRiO Upward Bound Part-Time (Non-Permanent)

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Big Bend Community College

Location: Moses Lake, Washington
Category: TRIO and Accessibility Services, Program Management
Date Posted: January 15, 2024
Application Deadline: Open until filled

Job Description

Position Summary

Big Bend Community College (BBCC), a rural college serving vibrant, culturally rich communities in the Columbia Basin of Central Washington invites applications for a non-permanent, part-time (25-hour per week) Program Assistant in the college's TRiO Upward Bound program. This is an overtime eligible position.

Under general supervision, this position provides administrative support and office management for the TRIO Upward Bound program. Responsibilities include filing, answering phones, managing the database, general program and financial record-keeping, assistance with the completion of Department of Education performance reports and other related administrative support as required.

This position works collaboratively with others in a team environment towards completing program goals.

TRiO Upward Bound is federally funded from the U.S. Department of Education for $581,576 which covers 100% of the program costs. This year-round program provides academic support, college preparation, career awareness, and other support services to low-income and potential first-generation college students. It is designed to help students become more successful in high school and prepare to enter and successfully complete postsecondary education. The program works with the following four target high schools within Central Washington: Moses Lake, Warden, Othello, and Royal High School.

For six weeks, TRiO Upward Bound operates an intensive residential summer academy for 45 students on the BBCC campus. Students participate in high school or college classes during the day and tutoring sessions during the evening including organized recreation and enrichment activities. The program also offers day trips, tours, and weekend field trips designed to promote personal and social growth. This position reports to the Director of TRiO Upward Bound.

BBCCs organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees. We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.

Vision: To become our communities first choice to dream, learn, and succeed. MissionServe as a BridgeStand as a LeaderSupport for Success
Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.
Guiding PrinciplesHonor our Role as a Hispanic-Serving InstitutionAdvocate for Equity, Inclusion, & DiversityEmbrace our Workplace Norms Innovate ProactivelyModel IntegrityEducate All
If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College.

This position closes on January 28, 2024 at 12:00am. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged

Essential Job Duties

ESSENTIAL JOB DUTIES:
Primary essential duties and responsibilities include but will not be limited to the following:

Provide outstanding customer service to program participants, parents, and stakeholders.
Assist in maintaining and monitoring program budget; develop and maintain internal fiscal procedures for budget reconciliation and record keeping.
Organize and maintain student files and other program records used to complete performance reports and ensure grant compliance.
Manage database and maintain hard copy files of all former and currently enrolled students.
Track program graduates using National Clearinghouse and other forms of contact.
Order and maintain stock of office supplies. Prepare and track purchase orders, invoices, vouchers, student stipends, and travel requisitions.
Maintain textbook and office equipment inventories.
Participate in monthly Saturday enrichment events and weekly team meetings.
Coordinate logistical arrangements for program events and activities such as meetings, conferences, and field trips.
Assist with supervision of high school students on academic year and summer field trips.
Assist in summer academy by making various reservations including classrooms and meeting spaces, field trip accommodations, ordering and distributing meals, and purchasing materials and supplies.
Assist with data collection and completion of the APR (Annual Performance Report) and federal grant application.
Ensure confidentiality of student information following the federal Family Education Rights and Privacy Act (FERPA), financial aid guidelines, and college regulations.
Properly review, document, and archive materials received for student educational and financial aid records.
Schedule student appointments with TRiO Upward Bound Advisors.
Submit timesheets and leave requests by required deadlines. Complete and submit quarterly time and effort reports.
Assist with department-related webpage by developing and implementing a schedule of regular content review and updates, ensuring the public has access to current information and accessible forms.
Organize office space and make it a welcoming and student friendly environment; maintain bulletin board and storage rooms.

OTHER WORK RESPONSIBILITIES:

Maintain professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise.
Ensure no injuries to self or others by following safe work practices and policies. This includes, but is not limited to: security and safety, understanding of SDS, equipment, infection control, fire, disaster, safe lifting and body mechanics.
Ensure compliance with college policies and procedures and state and federal regulations.
Conduct self in a professional manner and ensures the interaction with team members and other support groups is conducted in a courteous and efficient manner conducive to the colleges values.
Perform related duties and other responsibilities as may be required.

DUTIES OF THE POSITION REQUIRE EXPERIENCE AND KNOWLEDGE IN:

Proficiency with Microsoft Office Suite.
Experience with including prioritizing tasks, keeping track of information or work in progress, ensuring accuracy, multi-tasking, handling interruptions effectively meeting competing deadlines.

DUTIES OF THE POSITION REQUIRE THE ABILITY TO:

Ability to work a minimum of one (1) Saturday per month and some evenings during the academic year and irregular days/hours during the six-week residential summer academy.
Think critically and problem solve and respond to difficult situations.
Learn new processes and applications.
Communicate effectively orally and in writing, including the ability to engage in one-on-one conversations with students, parents, and the general public.
Maintain a high level of confidentiality.
Work with diverse populations.
Work independently and reliably. Regular and consistent attendance is expected.
Multi-task in a fast-paced environment; prioritize multiple tasks and projects to meet deadlines.
Demonstrate competency in ability to provide service in a multicultural environment.

REQUIRED WORK SCHEDULE AND WORK ENVIRONMENT:
Work is sedentary in nature with frequent repetitive hand and wrist motions. Frequent use of computer and exposure to terminal screens in performing work assignments. Frequent need for oral and auditory communications. Occasionally kneel, stoop, crouch, crawl, reach, and lift and carry up to 25 lbs., unassisted.

Ability to communicate using verbal and/or written skills for accurate exchange of information with faculty, staff, professionals, students, and the public.

Basic work schedule is 5 hours daily beginning at 9:00 am, Monday-Friday. Hours and start time may change during the six-week summer academy. Ability to work a minimum of one (1) Saturday per month and some evenings during the academic year and irregular days/hours during the six-week residential summer academy. Hours may be adjusted to meet the needs of the department.

Minimum & Desirable Qualifications

MINIMUM QUALIFICATIONS:

At time of application, all candidates must possess the following:

High school diploma or equivalent AND two (2) years of full-time clerical experience OR an equivalent combination of education and relevant work experience.
Experience using computers, spreadsheets, data entry and retrieval systems, and word processing software including Excel, Word, Outlook, Google Workspace, Adobe, and Zoom to accomplish daily work.
Experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical, and learning abilities, and a commitment to an inclusive and equitable working / learning environment.

DESIRABLE QUALIFICATIONS:

Associates degree or higher from a regionally accredited institution.
Experience working in TRiO Programs and/or a background similar to the target population.
Experience working with high school and/or college students along with their parents/families.
Experience with learning management systems and/or databases such as Blumen, Student Access, HP-UX/Legacy, ctcLink, Skyward, or Canvas.
Previous experience working in grant-funded programs.
Bilingual fluency English/Spanish.
Bicultural experience.

Application Instructions

This position closes on January 28, 2024 at 12:00am. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.

To qualify for consideration, applicants must meet required qualifications and submit a complete application packet, which includes the following:

BBCC Online application.
Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.*
Comprehensive resume or CV.*
Response(s) to the questions found in the Supplemental Questions Tab above.* Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting.
Unofficial transcripts documenting undergraduate and graduate course work and degrees. Official transcripts required upon employment.*

NOTE: You must complete the online application in full and respond to the required supplemental questions. Failure to provide this information or responses of "See Resume" may eliminate you from consideration for this position. The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process. These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc.

BBCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the College's discretion.

This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.

If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contact NEOGOV Customer Service at 1-855-524-5627.

CONDITIONS OF EMPLOYMENT:
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicants current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete the questions.

Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform the position.

An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Official transcripts must be provided to the college upon hire.

REASONABLE ACCOMMODATION:

Big Bend provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of 1973.

Please direct all inquiries regarding compliance with access, equal opportunity, and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section 504 Coordinator, BBCC 7662 Chanute Street NE, Moses Lake, WA 98837; 509-793-2026 or via email at hroffice@bigbend.edu.

DRUG AND ALCOHOL-FREE CAMPUS:
In compliance with state and federal regulations, BBCC is committed to a safe and drug and alcohol-free campus. Employees are expected to comply with BBCCs policy prohibiting illegal drug use or activity, including notifications of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety. The complete policy and procedure are available to view on the policies page (Download PDF reader) of the BBCC website. Printed copies of the policy and procedure are available by contacting the Human Resources Office at 509-793-2008.

BBCC ANNUAL SECURITY REPORT:
BBCC strives to be a safe and secure campus for our students, employees, and community. Detailed information regarding campus security, crime statistics for the most recent-three year period, and other information is available on the Campus Safety and Security page of the BBCC website. If you have questions or would like a printed copy of the materials please contact Campus Safety and Security at 509-793-2286.

EQUAL OPPORTUNITY:

Big Bend Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, sex, sexual orientation, gender identity/expression, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, use of a trained guide dog or service animal by a person with a disability, marital status, pregnancy status or families with children, a mother breastfeeding her child, AIDS/HIV or hepatitis C, genetic information, and/or status as a veteran or any other legally protected classification.

Agency Big Bend Community CollegeAddress7662 Chanute Street, NE

Moses Lake, Washington, 98837Phone509-793-2026
509-793-2008Websitehttp://www.bigbend.edu```Duties```
- Assist in the planning, coordination, and execution of educational programs and events
- Provide administrative support to program directors and staff
- Maintain program records and databases
- Prepare program materials, such as handouts, presentations, and reports
- Assist with program marketing and outreach efforts
- Coordinate logistics for program activities, including scheduling meetings and booking venues
- Communicate with program participants, answering inquiries and providing information

```Qualifications```
- Bachelor's degree in Education or related field
- Experience in education administration or related field preferred
- Familiarity with higher education teaching and learning principles
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software applications
- Ability to work independently and collaboratively as part of a team
- Strong problem-solving skills and ability to adapt to changing priorities

Note: This job description is intended to provide a general overview of the position. Duties and responsibilities may be added, deleted, or modified at any time to meet the needs of the organization.

Job Type: Part-time

Pay: $1,965.63 - $2,608.75 per month

Expected hours: 25 per week

Benefits: