CE Program Specialist 2
Job Description
Salary
$42,444.00 - $56,676.00 Annually
Location
Bremerton Campus, WA
Job Type
Full-Time Classified
Job Number
23-24-C27
Department
Workforce Develop-Continuing
Opening Date
01/23/2024
Closing Date
2/25/2024 11:59 PM Pacific
Description
Continuing Education - Program Specialist 2
Salary: $42,444 - $56,676
Classification: Program Specialist 2
Reports to: Director of Program Development & Continuing Education
Priority consideration will be given to qualified internal candidates
who applies by January 31st, 2024.
Working with the Director of Program Development & Continuing Education, the Continuing Education Program Specialist 2 is the main administrative support for Continuing Education, serving students and staff by helping with registration in the CampusCE system and acting as the main campus contact for Campus CE problem-solving and assistance. Works with CE faculty to assist with onboarding, building classes, finding rooms, ordering supplies, and supporting classroom instruction for Continuing Education. Assists with building virtual fliers and other marketing pieces to get the word out about Continuing Education classes. Provides support for grant writing and grant implementation where appropriate.
Essential Functions
Act as the lead staff working in Campus CE
- Building classes in Campus CE and ctcLink systems.
- Finding classrooms and building the quarterly schedule
- Supporting students in enrolling through Campus CE.
- Helping with payments, instructor/classroom support, and troubleshooting issues.
- Assisting with hiring/employment processes for CE instructors.
- Gathering information from instructors for course proposals, and helping with payroll, onboarding, and professional development activities.
- Assisting with scheduling of CE classes.
- Using Constant Contact and other digital programs to create fliers and marketing materials for Continuing Ed classes.
- Helping with social media outreach.
- Gather and organize data related to program enrollment.
- Assists with ensuring that the main office area has coverage, as necessary.
- Answers questions and directs foot traffic and phone calls.
- Helping to solve CE student issues as they emerge.
- Refers student complaints to supervisor.
- Assists with ensuring classrooms are open and have the necessary equipment for CE classes.
- Will need to sometimes work an alternative schedule of 10 am to 6:30 pm when classes are running.
Qualifications
Minimum Qualifications
- Associate Degree from an accredited college or university.
- Or, equivalent education & experience
- Excellent technology skills.
Equivalent education and experience that demonstrates the ability to perform the essential functions of the position may be considered.
Desired Qualifications
- Experience with community or continuing education programs.
- Experience with a customer-facing position.
Additional Information
Terms of Employment
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $42,444 - $56,676. Most classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits: Medical/vision, dental, long-term disability, life insurance, accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here.
Conditions of Employment
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Before employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
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Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
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Olympic College Online Application
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Resume
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Cover Letter - in your cover letter describe how your experience sets you apart for this position.
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Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities following the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: Carroll McWhorter 360-475-7301. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
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