Job Description

 

DESCRIPTION

Starting salary for this position is: $3,075(Monthly)

Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

CCS District Equity Statement 

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Human Resources Consultant Assistant 1 in the Human Resources Division. 

JOB SUMMARY

Under general supervision of the Director of Human Resources Information Systems (HRIS), the Human Resources Consultant Assistant (HRCA) will perform assignments for the Human Resources Office of the Community Colleges of Spokane (CCS).

The CCS district is comprised of Spokane Community College and Spokane Falls Community College and satellite sites throughout eastern Washington.

This position will provide front desk reception coverage and support the essential HR functions of data entry and personnel file maintenance. This position will assist with special projects as assigned.

This is an in-training position that allows for growth in the Human Resources Consultant Assistant series. The series will progress from an HRCA 1 to HRCA 2 after demonstrated abilities and competencies throughout the HR Office.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Perform tasks using human resource information system software ctcLink (PeopleSoft) to include verifying service dates, name changes and updating locations. *
• Maintain and input employment information into ctcLink and various stand-alone electronic databases. *
  • Update ctcLink to reflect new hire information, reallocation, promotion, transfer, temporary assignment, separation, retirement and other changes to current employee positions through an approved Position Request (PR) or Employee Action Notice (EAN).
  • Provide appropriate notices to employees, supervisors, payroll and budget departments. 
• Maintain internal records in support of the faculty master contract. *
• Maintain employment files and electronic records. *
  • Complete records disposition paperwork as needed to properly dispose of records that have met the retention period. 
• Order office supplies and maintain an inventory of office supplies. Place orders and reconcile receipts and purchase card transactions monthly. *
• Input information into various databases e.g., Excel and Access. Generate reports and correspondence as requested. *
• Participate in staff meetings. *
• Provide front desk reception coverage as assigned for the HR Office. *
• Demonstrate commitment to the Equity, Diversity, Inclusion and Anti-Racism (EDI-AR) efforts of CCS. * 
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES & OTHER REQUIREMENTS

COMPETENCIES

• Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Ensures Accountability: Ability to hold self and others accountable to meet commitments.
• Drives Results: Consistently achieves results, even under tough circumstances.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Values Differences: Recognizes the value that different perspectives and cultures bring to an organization.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity.
• Demonstrates Self-Awareness: Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Self-Development: Actively seeks new ways to grow and be challenged using both formal and informal development channels.
• Nimble Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of different situations.

MINIMUM QUALIFICATIONS

• Excellent communication skills (verbal and written).
• Exceptional customer service and interpersonal skills.
• Ability to maintain confidentiality.
• Ability to prioritize tasks and change priorities to handle multiple deadlines.
• Ability to work independently and as a member of a team.
• Ability to compile and analyze data and prepare brief and concise reports using information processing technology and software.
• Excellent computer equipment and software program skills e.g., Excel, Access, etc.
• Ability to accurately input large volumes of data.
• Ability to compose drafts and final responses to inquiries, letters, and questionnaires.
• Ability to use discretion and maintain confidentiality with sensitive materials.
• Must possess excellent organizational skills.
• Must possess excellent editing and grammatical skills.

DESIRED QUALIFICATIONS

• Knowledge of Human Resources laws, rules and regulations.
• Two years clerical or support experience in Human Resources utilizing a HRIS.
• Bachelor's degree in Human Resources, Office Administration, Business Administration, Public Administration or a related field.

CONDITIONS/TERMS OF EMPLOYMENT

* TOTAL COMPENSATION: $52,574 - $66,057.  

Total compensation is an estimate based upon adding the following amounts together:

• Base compensation $36,900 - $48,864, plus
• Current employer-paid health and related benefit contribution rates, plus
• Median retirement fund contributions. 

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in a semi-open office setting with frequent interruptions and background noise.
• Work is sedentary.
• Frequent use of computers.
• Work directly with clients/staff/students.
• Frequent oral and auditory communication with others.
• Move up to 25 lbs. occasionally.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours a week).
• 6-month probationary period.
• This position is overtime eligible.
• Ability to travel locally. If using personal vehicle proof of driver's license and car insurance required.
• Criminal background check is required.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application. *
• Cover letter addressing your qualifications relevant to the responsibilities of this position. *
• Resume. *
• References – the names, addresses, and phone numbers of three professional references. *
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE:  All of the above are required to ensure your consideration for this position.  The item(s) marked with an asterisk are required attachments to your application prior to submission. 
 
If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu
 
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.
 
Direct all inquiries or grievances regarding access and Title IX or ADA to:
 
Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA. 99224-5288
ccs.titleix@ccs.spokane.edu
509-279-6012
 
Direct all inquiries regarding equal opportunity compliance and/or grievances to:
 
Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040
 
Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur dAlene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
 
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

 

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