Athletic Program Coordinator
Job Description
Full job description
Position Title
Athletic Program Coordinator
Position Type
Staff
First Review Date
04/08/2024
Organizational Unit
Athletics
Months of Employment
12
Job Category
Classified
Summary
Assists the Director of Athletic Operations (e.g. in disseminating instructions and information to various college departments; interprets and applies policies and procedures; assists students, staff, and public resolving problems and complaints, etc.) for the purpose of ensuring compliance with state and federal policies and regulations in intercollegiate Athletics.
Education and Experience
An associates degree plus three years of experience in an administrative assistant/clerical capacity.
Essential Duties and Responsibilities
- Serves as support to Athletics with multiple sub- functions (or the equivalent), performing technical and complex secretarial and administrative duties involving the use of independent judgment and an understanding of departmental functions and procedures.
- Assists in the determination of student eligibility (e.g. files appropriate documents, ensures compliance with CCCAA, NIRA, NCAA, NAIA, NJCAA, BIG 8 and GVC regulations, etc.) for the purpose of determining student eligibility for athletics.
- Maintains budget records and files. Prepares and inputs accounting forms such as purchase orders, warehouse requests, budget and staffing requests. Receives and processes accounts payable, receives periodic printouts of financial activity and prepares summary reports. Assists in the budget development process by gathering and compiling required information.
- Takes and transcribes verbatim dictation and composes complex documents in original formats from rough drafts or verbal instructions using modern word processing software. Independently composes and distributes common correspondence and routine forms.
- Receives walk-in guests and telephone inquiries from a variety of individuals. Initiates and receives telephone calls, provides information and resolves matters as appropriate, or routes calls as necessary.
- Maintains calendars for the Director of Athletic Operations, coaches, Student Services and others. (e.g. schedules and coordinates meetings; maintains the master calendar of Athletic events; makes travel arrangements; organizes and coordinates special events such as new student orientation, etc.) for the purpose of informing Student Services, Administration and ensuring efficiency in the operations of the Athletic Department.
- Manages content (e.g. on the website, social media, intranet, and master calendar of events, etc.) for the purpose of providing relevant, accurate, and valuable information.
- Schedules meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes travel arrangements as directed.
- Participates in local, regional and statewide meetings, workshops, trainings, and seminars for the purpose of conveying and/or gathering information required to perform functions. Records, transcribes and distributes minutes as directed by the Director of Athletic Operations.
- Performs routine personnel and payroll processing duties that include but are not limited to preparation of payroll authorizations, contracts, reports, and time sheets for faculty and staff.
- Researches data and information for the purpose of Athletic department use, state reports, program review, federal and state grants, fiscal, and administrative purposes.
- Receives, prepares, handles and stores confidential or sensitive information pertaining to the College, its students, or staff. Maintains confidentiality where appropriate.
- Performs other duties as assigned that support the overall objective of the position.
Desirable Qualifications
Physical Demands
Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 wpm); sufficient visual acuity to recognize words letters and numbers. Ability to sit for long periods of time. Ability to occasionally lift and carry objects of light to medium weight (less than 30lbs).
Min Salary
$46,725.89
Max Salary
$69,172.12
Posting Detail Information
Number of Vacancies
1
Open Date
03/04/2024
Close Date
Open Until Filled
No
Special Instructions Summary
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