Job Description

Position Summary

The Human Resources Department is recruiting for a full-time Recruitment Coordinator.  This position is responsible for finding qualified candidates to fill open positions and managing the entire recruiting process. This includes sourcing and screening candidates, coordinating interviews, and facilitating offers and employment negotiations. Recruiters also help employees after being hired with onboarding.

This position is benefits eligible.  For more information on Victoria College's excellent benefits package, click the benefits tab.   

About Our Institution
Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 8,200 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success
2. Allied Health
3. Career & Technical Education
4. Arts, Humanities, & Social Sciences
5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike. 

Duties & Responsibilities

1. Manage and serve as lead of the recruitment process 
2. Answer inquiries from potential applicants on job vacancies; and any request for special assistance.
3. Proofread job descriptions and coordinate with Executive Director of HR and Hiring Manager to determine readiness for posting the position
4. Create a recruitment strategy using a multi-channel approach for search
5. Coordinate advertisement of job openings via newspapers, VC website, and other job postings channels such as VC Facebook page, Higher Ed, Community Colleges Jobs.com, and Job Advertising.
6. Ensure a wide applicant pool is reached by using our diversity options with Higher Ed and diversity associations.
7. Post position using online application system
8. Manage daily incoming applications
9. Create a positive candidate experience with timely correspondences from online application system
10. Screen applications for completeness and screening criteria
11. Assess candidates to determine minimum qualifications 
12. Create access to on-line application system of application materials for committee members and hiring manager
13. Conduct screening calls as needed
14. Schedule interviews by coordinating with applicant, hiring manager, and selection committee
15. Coordinate and host applicant throughout day of interview
16. Conduct and manage background checks and references
17. Process New Hire Authorization in coordination with Benefits Coordinator and Executive Director of HR to determine pay 
18. Compose job offer letters when applicable
19. Conduct new hire sign-ins
20. Assist Compensation Coordinator to ensure accuracy of new employee data
21. Manage Student Worker process, postings, hires, and handbook
22. Coordinate post-offer and pre-start physicals, fit for duty, and drug screen when applicable
23. Coordinate the onboarding of new hires with hiring manager
24. Manage efficient email notices and communication with applicants when positions are filled
25. Attend job fairs and hiring events

Qualifications

• Associate degree in Business required or five years' experience in lieu of a degree.
• BHR or BBA in Human Resources preferred.
• Two years administrative assistant experience required; HR experience preferred.
• Excellent communication and interpersonal skills to build positive connections with recruits and hiring managers.
• Highly organized to manage interview schedules and recruitment process.
• Attention to detail to ensure all applicant data and new hire data is correct.
• Proficiency with applicant-tracking software and HRIS system. 
• Good decision-making skills.
• Proactive and independent.
• Excellent time management skills.
• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
• Proficiency with Microsoft Office Suite and related software. 

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

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