HR Staff Associate

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Rutgers University

Location: Newark, New Jersey
Category: Human Resources
Date Posted: November 15, 2024
Application Deadline: Open until filled

Job Description

Position Information

Recruitment/Posting Title

HR Staff Associate

Posting Number

24TM0456

Department

Human Resources - Nwk

Overview

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate -Recruitment. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate provides professional and administrative support for the Office of Human Resources.

This position is responsible for and not limited to the following:

Working closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process
Supporting HR Liaisons with preliminary review of all employment transactions
Providing explanations when escalating postings to the Associate Director and Sr. Staff Associate and serving as the HR Liaison between the Newark campus and UHR-Newark
Creating and analyzing reports, converting data into information to assist with decision-making
Maintaining relevant spreadsheets and updating departmental databases regularly
Ensuring alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements
Collaborating with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements
Supporting HR-Newark team with preparation, administration, and implementation of projects, events, etc. as required
Managing, scheduling, maintaining the office calendar, and responding to office emails timely
Addressing client inquires, acting as a liaison for professional staff, and cooperating with employees throughout the university
Performing other duties as assigned

The ideal candidate demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs, computer proficiency, and confidentiality.

Position Status

Hours Per Week

40

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA

Nonexempt

Position Salary

$40,000 to $45,000

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Salaried 12 Month

Qualifications

Minimum Education and Experience

Requires a Bachelors degree in a related field, or an equivalent combination of education and/or experience.
Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses

Preferred Qualifications

Experience in higher education preferred

Required Knowledge, Skills, and Abilities

Requires a Bachelors degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality
Requires a minimum of 2 years of relevant experience

Requires excellent communication, organizational, interpersonal, and computer skills
Must be able to perform multiple tasks in a fast-paced environment
Requires meticulous attention to accuracy and details
Must be proficient in the use of Microsoft Excel

Equipment Utilized

Internal systems such as Microsoft Office, ROCS, HCM Cloud, and etc.

Physical Demands and Work Environment

Occasional lifting of 20-30 pounds.

Special Conditions

Posting Details

Posting Open Date

11/06/2024

Posting Close Date

02/04/2025

Open Until Filled

No

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.

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