Description

The Curriculum Affairs Manager provides administrative support to the Instruction Division. While maintaining scope pertinent to the Program Specialist 3 general description Link, the primary focus of responsibility and effort is the development, creation, and maintenance of the curriculum processes for the college, including but not limited to the course catalog, the annual schedule, curricular changes and related cycles, etc. The entirety of the curriculum process including the process and tools for new course creation, providing leadership/guidance to the Instruction Council (Curriculum Committee), entry of actions into ctcLink, creation of the various schedules and their upkeep in all formats, and the communication with multiple audiences about changes, processes, etc. Additionally, the assignments of rooms and resolution of conflicts related to this is the responsibility of this individual. In collaboration with numerous stakeholders, this person is the lead for the colleges academic schedule. This position creates the archives for curricular change and is responsible for coordination of effort with key student services staff. The work is deadline driven; responsibility, speed and accuracy are hallmarks of the position. This individual prepares reporting and correspondence, formulates messages, and communicates priorities on behalf of Instruction to those involved in marketing, recruiting, and advising. May supervise assigned student workers and part-time support staff.

This is a full time position with a flexible hybrid work schedule. Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 9.33 hours of vacation leave per month to start, 8 hours of sick leave per month, and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.

Classified positions at Grays Harbor College have been designated as bargaining unit positions represented by the Washington Public Employees Association, Local 365. The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website. https://www.ghc.edu/hr/labor-relations

About the College .
Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. For more information about working for the college and living in Grays Harbor visit https://www.ghc.edu/hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Essential Duties and Responsibilities

Office of Instruction Communication Leadership
Based on content from others, communicates with excellence for varied internal and external audiences.

• Expertly proofreaders for both alpha and numeric; detail driven
• Writes for online and traditional format content of correspondence, minutes, course descriptions, summaries, web content, catalog, policies and procedures.
• Develops communication for new and existing programs and pathways; responsible for web content updates for programs and pathways.
• Supports faculty and deans with preparation of new courses, new programs, and appropriate formats, and necessary paperwork and necessary documentation for program approval. Along with SBCTC as it relates to the program approval process.

Manage data and data entry for classes, faculty, and students.

• Primary builder/reviser of courses, course fees, faculty workload, and classes in CTC Link for classes on main campus (including TRAN, ELA, and I-BEST), Stafford Creek Corrections Center, and the campus extension sites.
• Maintains college course catalog based on information from Curriculum Committee (including BASED and Corrections classes) and ensures accuracy of information. Aligns all information so that actions taken with new and revised courses are entered into all instances and across all platforms to reflect current offerings, staffing, and all details accurately. Revises, updates, archives and removes old information from circulation. Consistently informs all parties when changes are made (especially advising functions), assigns appropriate classroom spaces to 25Live.
• Compiles and interprets data, creates reports and generates alerts to management to initiate program improvements based on data analysis. Creates queries to report space usage and other instructional data needs.
• Assigns and resolves conflicts for instructional/classroom/lab spaces in 25Live.
• Maintains the online college catalog with updating outcomes and keeping record of expired outcomes.

Supports department office operations.

• May assess needs and assign work to office staff; monitor staff performance; divert work to others and support others in achievement of time-sensitive projects.
• Assist with development of policies and procedures specific to instructional operations, provide training, interpret and implement institutional policies and procedures related to department functions.
• Prepare and process documents and requests from multiple sources.
• Coordinate services and communication between the main campus and units located at a distance: Raymond, Ilwaco, and Stafford Creek.

Other Work Activities:

• Perform related duties and special projects as assigned.

Duties of the position require experience and knowledge in:

• Expert in Microsoft Office computer applications including Word, Access, Excel, PowerPoint, email, on-line calendar and meeting programs, printers and copiers.
• Excellence in ctcLink scheduling functions and 25 Live.
• Expert in ctcLink college catalog and schedule when launched.
• Comfortable posting to the web, web meeting and multi-line phone communications.
• Adept at research and use of web navigation and web literacy to locate and use credible sources. Knowledge of attribution of sources and avoidance of plagiarism; use of style guides and formatting.
• Willingness to learn new technologies and assist others in adopting new technology as the campus engages using new ctcLink systems and other proprietary tools.
• Attention to detail and ability to correct own and others work for grammar, spelling, content, and tone.
• Assist with interpretation, application, and communication of state or federal programs, grants, or contracts.

Duties of the position require the ability to:

• Use excellent oral, written and visual communication skills: design and produce professional business documents demonstrating excellent grammar and spelling skills; listen attentively and respond courteously, demonstrate empathy, respond professionally to hostility; communicate clearly with native and non-native English speakers. Understand and employ the use of voice when addressing varied audiences. Successfully collaborate using multiple modes of communication and collaboration, in person, on phone, via computer.
• Develop, revise, and explain policies and procedures.
• Set and adapt to changing priorities; solve problems; handle interruptions; meet deadlines; exercise independent judgment; analyze systems, data, and situations; and recommend changes.
• Develop and maintain comprehensive written and computer-based records; prepare reports.
• Train and provide direction to department staff; maintain and support a team approach and work collaboratively with team members; maintain confidentiality.
• Embrace and abide by the colleges mission, guiding principles, and planning processes.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED

• Bachelor's Degree in business, accounting, or related field OR four years of progressively responsible experience in office/clerical, accounting, or general administrative work OR equivalent education/experience.
• Ability to perform duties in an open office setting; must be able to sit or stand for extended periods of time, use a computer for typing and data entry, and adjust to frequent interruptions. Ability to hear and respond with clarity in personal and group settings; some presentation skills may be necessary for completion of job requirements. Position does not require lifting over 25 lbs.

PREFERRED:

• Community College experience.
• ctcLink experience.
• Sense of humor.

Supplemental Information

In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.

• Letter of application addressing your qualifications for the position.
• Resume
• Contact information for 3 professional references.
• Transcripts of all college work completed. Unofficial copies are acceptable, official copies will be required at time of hire.

Background checks - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Grays Harbor College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington States Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

Title II/Section 504 – Colleen Meyers, Interim Executive Director of HR
Title IX Coordinator – Ashley Bowie-Gallegos, Dean of Student Services and Enrollment Management

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.