Job Description

About South Florida State College:

South Florida State College is an open-access, higher education institution dedicated to providing a learning-centered environment through quality programs, training, and services. Working in partnership with organizations and communities, the college provides leadership and a comprehensive range of opportunities for the educational, cultural, and economic development of the service district.

SFSC is proud to be tobacco-free.

Job Description:

Full-time, year-round administrative position responsible for physical plant operations, remodeling, renovation, and maintenance at all College sites. Anticipated start date:  December 1, 2024.

Duties and Responsibilities:

1. Coordinates facilities projects and acts as liaison with architectural and engineering (A/E) professionals and users to plan and prepare construction programs, internal construction budgets, and educational specifications in accordance with state guidelines and the Florida Building Code (FBC). Provides advice on pertinent building codes (FBC), State Statutes, and State Requirements for Educational Facilities (SREF), Communicates and interprets Board of Trustees policies and College procedures to staff.
2. Plans and oversees preventive maintenance and emergency repair for all College facilities, ensuring efficiency of equipment and integrity of structures at all College campuses, and locations including all operational programs such as the Jacaranda dormitory, kitchen facilities in the Highlands Campus, The Florida Center for Addictions and Dual Disorders, and Jacaranda Hotel.
3. Oversees grounds maintenance and custodial and cleaning services at all college centers district wide, ensuring a safe and healthy environment inside and outside College facilities in accordance with SREF standards and College facilities maintenance standards.
4. Oversees facilities maintenance and operations activities, including:
   a. Planning, directing, and coordinating the work performed by building trades personnel in the renovation, remodeling, and maintenance of College facilities.
   b. Moving furniture and equipment, receiving/distributing physical goods, and storage of equipment and records.
   c. Planning, prioritization, and coordination of approved projects through direct communications with College staff and subcontractors.
   d. Oversight of the College's energy management and building management functions, ensuring effective and efficient administration of HVAC operations.
5. Works closely with the Building Official and the Vice President for Administrative Services on facility enhancement projects to identify and provide input regarding maintenance and energy management requirements.
6. Collaborates with the Vice President for Administrative Services and the Controller on the College's Facilities Master Plan, Educational Plant Survey, and Capital Improvement Program (CIP).  Assists with the establishment and submission of all capital outlay project priority items.
7. Facilitates meeting with architects, engineers, local building officials and consultants as assigned and for approved projects in order to define and develop scope of work and adherence with College objectives.
8. Coordinates and oversees the appropriate acquisition of permits with local and College officials for approved projects.  Utilize software to develop schedule of values and critical path models and other facility reports as requested.
9. Conducts facility audits to define problems, collect data, establish facts and identify resources, draw valid conclusions and make corrective recommendations to address facility needs.
10. Investigates new building construction techniques, products and procedures in order to minimize cost and maximize effectiveness.
11. Supports auditorium, gymnasium, and other special events and productions to ensure safety, security, appropriate staffing, and quality.
12. Functions as part of the College's management team in setting and achieving College-wide goals, assisting other managers in meeting their objectives, and supporting the College in its public and community activities.
13. Establishes budgetary goals, oversees budget request preparation, and manages the budget within assigned resources.  This includes annual review of the organizational structure and functions.
14. Trains, evaluates, and directs assigned personnel, ensuring the development and continuity of an outstanding management team.
15. Assists the Vice President for Administrative Services in the periodic review of Board of Trustees Policies and College Administrative Procedures to ensure compliance with appropriate laws and regulations. Recommends policies and procedure to address matters within their purview.
16. Completes reports timely and accurately and maintains files for ready access of significant data.
17. Ensures compliance with all State and federal laws/regulations pertaining to employee safety, ADA, hazardous waste, indoor air quality, water conservation, etc.
18. Ensures a customer service-oriented management team and staff, always leading by example and meeting with staff as needed to ensure open communication and clarity of expectations.
19. Responsible for coordinating, documenting, and implementing all unit action planning, outcomes assessment, and institutional effectiveness efforts within the scope of administrative supervision.
20. Monitors and promotes progress toward meeting the goals and objectives of the College's Equity Update report.
21. Acts in accordance with local, state, and federal laws/regulations as well as College policies and procedures.
22. Performs other duties as assigned.
    
    In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the Director, the Vice President for Administrative Services or the College President. Such assignments may be for before, during or after the emergency/disaster.

Requirements:

Educational: Bachelor's degree from a regionally accredited institution in architecture, engineering, facilities management, business or related field preferred.

An Associate degree and extensive experience (i.e. 10 years of progressive responsibility) managing trade contractors and/or maintenance of large (greater than 200,000 square feet) facilities and certifications (i.e. General Contractor, Certified Construction Project Manager, Certified Educational Facilities Professional) will be considered.

Experiential:  Must have a working knowledge of building systems, facility maintenance and construction trades.  At least five (5) years of directly related experience, including supervision and budgetary responsibility required, as are excellent financial, organizational, communication and interpersonal skills.  Computer skills are essential.  Prior experience in a college or university setting preferred.

Additional Information:

Classification:  Administrative

Reports To:  Vice President for Administrative Services

Supervises:  Manager, Facilities Maintenance and Operations; Manager, Custodial Services and Grounds Maintenance; Office Manager, Physical Plant Operations and Maintenance

Posting Date:  August 27, 2024

Starting Annual Salary Range:  $90,000 - $94,900

Application Review Begins:  September 16, 2024

SOUTH FLORIDA STATE COLLEGE IS AN EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION

Applicants with disabilities who need assistance in the application or hiring process should contact: Human Resources, 863-784-7132, or send written request to:

South Florida State College
ATTN: Director, Human Resources
EA/EO & ADA Officer
600 West College Drive
Avon Park, FL 33825

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