Accounts Payable Specialist

Apply Now

Bennett College

Location: Greensboro, North Carolina
Category: Business And Financial Management
Date Posted: September 13, 2024
Application Deadline: Open until filled

Job Description

Reporting to the Controller, the Accounts Payable Specialist (APS) holds primary responsibility for the payment activities of the College and the procurement-to-payment cycle as a whole. This includes being the primary point of contact on campus for the Colleges purchasing policy and maintaining documentation to support adherence to such policy. Duties include invoice entry as well as processing payments timely and accurately through the Colleges general ledger system. Additionally, this position is responsible for processing expense reimbursements and tracking outstanding travel advances. This includes communication with the recipients to acquire the proper receipts and documentation based on travel authorizations and College policies.

Annually, this position handles the preparation of the required 1099 tax returns including review of related vendor system information, supporting documentation, and ensures data is accurate and formatted appropriately for electronic filing.

This position is responsible for the reconciliation and posting of corporate credit card expenditures.

ESSENTIAL JOB FUNCTIONS:

Interacts with Office of Student Accounts, Human Resources, Office of Sponsored Programs, faculty, and other staff regarding AP needs
Generate and distribute purchase orders from approved purchase requisition
Review invoices for proper authorization and accounting information
Input invoices into general ledger with high accuracy and save scanned invoices in GL system
Process and pay approved payment requests, purchases against POs, travel, and expense reimbursements
Process travel advances and tracking
Process and track necessary information for generation of IRS Forms 1099
Maintain Accounts Payable and W-9 files
Assist with fixed asset accounting
Respond to vendor inquiries
Reconciliation of non-operating bank accounts
Provide invoice and Accounts Payable documentation as requested
Assist with annual audit preparation and inquiries from auditors
Perform other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Competency with the Microsoft Office 365 Excel and Word
Familiarity with Blackbaud Financial Edge is desirable
Experience with IRS Form 1099 preparation
Must be extremely detail-oriented and perform highly accurate work
Must be a self-starter and problem solver with strong organizational skills and the ability to manage multiple priorities
Must possess a high level of professionalism and the ability to exercise sound judgment and discretion
Must deliver a high level of customer service and communicate effectively with individuals both inside and outside the College
Must be able to effectively administer the colleges policies and procedures and make suggestions for improvement

EDUCATION AND EXPERIENCE: