Associate Director for the Office of TRIO Programs

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Montana State University

Location: Billings, Montana
Category: TRIO and Accessibility Services, Financial Aid
Date Posted: October 3, 2024
Application Deadline: Open until filled

Job Description

The Office of TRIO Programs at MSUB is home to five different TRIO programs including Student Support Services on the University Campus, Student Support Services at City College, Talent Search, Upward Bound, and Educational Opportunity Centers.

The Educational Opportunity Centers grant is funded by the U.S. Department of Education and this position is dependent upon grant funding. This position is employed on a letter of appointment basis for 10 months running from August 1, through May 31; the person in this position will have an office at Montana State University Billings. The applicant chosen for the position will travel to Wheatland, Golden Valley, Musselshell, Treasure, Yellowstone, Sweet Grass, Stillwater, Carbon, and Big Horn counties to meet with participants and at times assist the Eastern Montana Outreach Advisor with their counties.

Position Number

Department

Educational Opportunity Centers/TRIO

Division

Student Access and Success

Appointment Type

Professional

Contract Term

Semester

If other, specify From date

If other, specify End date

FLSA

Union Affiliation

Exempt from Collective Bargaining

FTE

1.0

Benefits Eligible

Yes

Compensation

Annual

Salary

Salary range of $ 50,000 to $ 55,000 annually, commensurate with experience, education, and qualifications

Contract Type

LOA

If other, please specify

Recruitment Type

Open

Position Details

General Statement

Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team:

Work-life balance
Holidays-10 paid holidays per year and 1 Floating Holiday
Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
Employee and Dependent Tuition Waiver
Opportunities to engage in professional development opportunities
Committed to employee wellness and access to a robust Employee Assistance Program
Medical Benefits that are robust and affordable
Visit MUS Benefits to learn more about our benefit package including
- - Medical, Vision, and Dental
  - Life Insurance and Long Term Disability are incorporated into our benefits
  - Learn more about our retirement benefits at MUS Retirement
Opportunities for career growth and a variety of career paths
Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities

The primary responsibilities of this role are networking with community partners to recruit participants, creating curriculum, implementing events, and coordinating programming. This position provides outstanding customer service, guidance, and support to program participants.

This position provides post-secondary education advising support to a caseload of individuals 16 and older at assigned target areas throughout 9 counties in south central Montana and works closely with the Eastern Montana Outreach Advisor and other Office of TRIO Programs staff.

DUTIES and RESPONSIBILITIES:

- Recruit and serve a large caseload of individuals at assigned counties.
- Diagnose participant needs and develop action plans to address participant needs.
- Advise and counsel participants concerning employment opportunities and careers.
- Counsel participants regarding the college admissions process.
- Provide financial literacy and financial aid application counseling to participants.
- Provide direct service and support to participants through academic and career planning from the point of admission to the program through post-secondary entrance.
- Refer participants to community resources such as job services, adult education centers, etc.
- Provide services related to orientation, registration, assessment of learning, referral to appropriate supports, and facilitate participant engagement in academic, and career planning activities.
- Document participant information in participant database.
- Assist in the coordination of special events including but not limited to FAFSA nights, recruitment presentations, scholarship searches, etc.
- Travel to service areas and professional development.
- Coordinate large events
- Assist participants with college preparation and planning including but not limited to FAFSA completion, ACT/SAT preparation and completion, GED and HiSET preparation and completion, SMART goal setting, academic skills assessment, etc.
- Assist the Executive Director in implementation of long-term goals and program strategies ensuring that grant objectives of the U.S. Department of Education are met; assists in establishing productivity and efficiency.
- Assists with data management and maintain the integrity of student records.
- In the absence of the Executive Director, acts to ensure the EDs responsibilities are properly taken care of. This involves making critical decisions on a priority basis and representing the institution as requested.
- Assist the Executive Director with grant writing and additional fundraising.
- Other duties as assigned.

QUALITIES:

Passion for education as a tool for individual, economic, and social change.
Experience in recruitment and community networking.
Experience in planning and developing large group activities and events.
Experience with financial aid.
Ability to work with individuals, and groups, in areas of college access, academics and advising.
Knowledge of testing instruments (for example GED, HiSET and ACT).
Ability to travel weekly throughout the 9-county region in all seasons.
Proficiency in technologies such as: databases, Microsoft Office Suite software, digital and social media, video conferencing technology such as Zoom, and virtual learning environments such as Canvas or D2L
Excellent oral communication skills (can speak persuasively in positive or negative situations; listen and get clarification; respond well to questions; participate in meetings.)
Excellent written communication skills (write informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information.)
Excellent customer service skills (manage difficult or emotional participant situations; respond promptly to participant needs; meet commitments.)
Experience with target population.
Energetic, flexible, and willing to work some evenings/weekends.

PHYSICAL DEMANDS: Driving, sitting, standing, walking, bending over, climbing, reaching overhead, kneeling, pushing & pulling, crouching/stooping, lifting up to 25lbs, typing, note taking, multitasking.

Special Instructions:TRIO SSS is funded by the U.S. Department of Education and this position is dependent upon grant funding.

Required Qualifications – Experience, Education, Knowledge & Skills

Education Required: Masters Degree in related field (such as Education, Counseling, Communication or Human Services).

Experience Required: 2 or more years of experience relative to skills and qualifications listed

Preferred Qualifications – Experience, Education, Knowledge & Skills

Experience Preferred:

3 years of experience relative to skills and qualifications listed:
- - Knowledge of TRIO programs
  - Experience with first-generation and low-income populations
  - Experience with military and veterans students and their families

The Successful Candidate Will

Special Requirements

Physical Demands

This position has supervisory duties?

Yes

Posting Detail Information

Announcement Number

STAFF - VA - 2500027P

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

09/25/2024

Close Date

10/08/2024

Open until filled

Yes

Special Instructions Summary

Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.

Quick Link for Internal Postings

https://employment.msubillings.edu/postings/7179

Diversity Statement

Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the Universitys mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicants ability to compete in the hiring process or an employees ability to perform the duties of the job. In compliance with the Montana Veterans Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veterans preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm

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