$4,185.45 - $5,293.89 Monthly

Classified Staff

Academic Affairs

09/30/2024

Categorical

.875

Monday-Friday: 8:00 a.m.-4:00 p.m.

As soon as the successful candidate is identified and following the subsequent governing board approval.

 

 

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

Potential 3-4 days per week at offsite locations intermittently during academic semesters:

• East Mesa Juvenile Detention Facility | 446 Alta Rd, San Diego, CA 92158

This position will solely support the Youth Justice Program offered to incarcerated students in a youth facility and justice-impacted youth in community and alternative school campuses within the Districts service area. The Youth Justice Program assists students through college enrollment processes, financial aid applications, and gets them connected to wrap-around student support services and resources available on and off campus.
 
SUMMARY DESCRIPTION

Under direction of assigned supervisor of record, performs a full range of technical, program support, administrative, secretarial, and clerical assistance in support of assigned program area; provide technical support and program assistance to assigned administrator, faculty, and staff; serve as a liaison between the program administrator and faculty, the general public, students, staff, and other campus and community officials; and plan, coordinate, and implement assigned operations and activities of the assigned office.

DISTINGUISHING CHARACTERISTICS

The Project Technician is the journey-level technical classification with incumbents assigned to a grant funded or limited term position. Incumbents perform the full range of technical and program support, administrative support, and complex secretarial and clerical duties independently for an assigned program area requiring a broad knowledge of the assigned program or functional area. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit.

 

Qualifications

EDUCATION AND EXPERIENCE
Any combination equivalent to: two years of college with major course work in public administration, business administration, office automation, or a related field.
AND 
Three years of increasingly responsible program, technical, and clerical support experience.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.

• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.

• Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES). A copy of the evaluation must be submitted with online application.

PREFERRED LICENSE OR CERTIFICATE

• Valid California drivers license and a safe driving record may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
• Possession of, or ability, to obtain San Diego County Probation clearance.

DESIRED QUALIFICATIONS

• Associates Degree in Sociology, Psychology, Criminal Justice, or related field. 
• Two (2) years experience working with currently incarcerated youth, formerly incarcerated youth, and/or special populations.

KNOWLEDGE AND ABILITIES

Knowledge of:

• Goals and objectives of the assigned program.
• Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment.
• Work organization and office management principles and practices.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Processes, procedures, and practices of budget preparation and administration.
• Principles and practices used to establish and maintain files and information retrieval systems.
• Principles, practices, and procedures of complex fiscal, statistical, and administrative research and report preparation.
• Interpersonal skills using tact, patience, and courtesy.
• Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
• English usage, grammar, spelling, punctuation, and vocabulary.
• Oral and written communication skills.

Ability to:

• Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
• Perform responsible program and technical support as well as difficult administrative and secretarial duties involving the use of independent judgment and personal initiative.
• Oversee and participate in the management of the administrative functions and operations of the assigned office.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
• Provide specialized information and assistance to students, staff, and the general public.
• Assist with grant writing and the preparation of outside funding reports may be required for some assignments.
• Implement and maintain filing systems.
• Plan, organize, coordinate, prioritize, perform, and delegate work.
• Participate in the preparation and administration of assigned budgets.
• Use correct English usage, grammar, spelling, punctuation, and vocabulary.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work confidentially with discretion.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work independently and effectively in the absence of supervision.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

JOB DESCRIPTION: Project Technician (Download PDF reader)

 

Duties

ESSENTIAL DUTIES

1. Participate in the administration of the office to which assigned; assist assigned supervisor and consultants in meeting reporting requirements, functional responsibilities, and research objectives; provide a full range of technical and program support as well as responsible and complex secretarial and administrative support, relieving the administrator of a wide variety of routine technical and program related duties as well as responsible clerical and administrative detail; assist in organizing functions and activities promoted by the District, college, or program area; serve as a liaison between the assigned supervisor and staff, the general public, and other District personnel; represent assigned program area at meetings and special events. 
2. As assigned, monitor the scheduling, staffing, and cancellation of classes in assigned programs in conjunction with Schools; coordinate registration activities for students in assigned programs; provide admissions and enrollment services to students. 
3. As assigned, assist with budget/bookkeeping functions for assigned special project grants; set up and monitor accounts and activities; assure budgetary and grants activity timelines are met; draft, prepare, and distribute correspondence related to assigned grant; compile, package, and mail grant applications and project reports within required timelines. 
4. Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures. 
5. Answer telephones and respond to questions and requests for information from administrative, management, academic, and/or classified staff, students, and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. 
6. Serve as liaison between assigned supervisor and administrative staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or program area policies and procedures, or referring callers to the supervisor or others as necessary. 
7. As assigned, provide technical assistance to clients in person, on the telephone, and/or on-line regarding assigned program area; instruct clients in procedures for completion of forms and applications; explain application requirements and restrictions; review completed forms for accuracy and completeness; process various applications and forms. 
8. Establish and maintain a variety of complex, interrelated filing systems including confidential files; establish and maintain files for information, records, and reports including those related to budget and cost records; maintain manuals and updated resource materials. 
9. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. 

 

Supplemental Information

SALARY SCHEDULE: CSEA - Classified Bargaining Unit (Download PDF reader)


PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.


TENTATIVE TIMELINE: Any application received after the deadline is not guaranteed a review.

September 30-October 14, 2024	Position advertised; District receives applications
October 14, 2024	Initial screening deadline for guaranteed consideration.
October 28-November 8, 2024	Reviewing of applications.
November 18-22, 2024	Search Committee interviews candidates
December, 2024/January, 2025	Tentative employment start date pending Governing Board approval.

 

 

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date, including a current resume, and unofficial transcripts showing awarded degree(s) and completion date, as well as any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

 

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

 

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

 

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website