Student Support & Outreach Coordinator

Apply Now

University of Notre Dame

Location: Notre Dame, Indiana
Category: Admin-Extension and Outreach
Date Posted: November 12, 2024

Job Description

Job Title

Student Support & Outreach Coordinator

Job Description

The Student Support & Outreach Coordinator position requires a highly organized and proactive individual to manage and support a variety of key departmental functions, including internal communications, undergraduate and graduate student support, and summer program coordination.

This position will be responsible for developing and managing departmental recruiting materials, overseeing social media accounts, and ensuring effective internal communications, as directed by the Department Chair and Administrator and in alignment with the colleges Communications group and University standards. Additional responsibilities include managing the hiring process for various student and temporary roles, coordinating graduate student recruitment efforts, and supporting special projects. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

What Youll Do

Department Communications

Create and manage internal communications as requested by the Department Chair or Administrator and work collaboratively with the colleges Communications group to ensure adherence with college-level strategy and Notre Dame brand standards. Oversee the departments LinkedIn and X accounts, as well as the content for the displays outside the department office. Additionally, oversee the budget and procurement of departmental promotional materials

Graduate Student Recruiting

Work with the Director of Graduate Studies and Graduate Program Administrator to manage the application and enrollment process of graduate students each spring. Communicate with prospective and admitted candidates via telephone and email. Assist with communications to prospective and admitted candidates. Assist with planning and execution of recruitment and yield events. Assist with other activities as needed.

CSE Undergraduate Research and Summer Programs assistance

Coordinate the applications, registration, and department administration for the CSE undergraduate research and summer programs. Assist with the administrative responsibilities for CSE specific summer REU (Research Experience for Undergraduates) program with an emphasis on recruiting low income, first generation, and diverse populations to work with CSE faculty in labs and on campus.

Hiring and Salary Management

Serve as hiring manager and Ultratime approver for all research, summer, and temporary employees

Additional Duties

Backup to the Graduate Program Administrator for event support and administrative assistance.
Special projects, department administrative support and other duties as needed

Ready to make a difference? Apply today and take the next step in an exciting career with us!

#LI-AW1

Minimum Qualifications

At least a high school diploma or GED and at least 1 year of prior experience.
Highly organized individual with the ability to efficiently manage and support a variety of key departmental functions, including internal communications, undergraduate and graduate student support, and summer program coordination.
Excellent oral and verbal communication skills, and friendly and welcoming disposition.
Proficient in computer skills and able to work with a number of standard software programs.
Due to level of confidential material, a commitment to confidentiality is essential.

Preferred Qualifications

Experience with event planning, communications, and recruitment strategies
Proficiency with design software, including Adobe Creative Cloud (Photoshop, Illustrator, InDesign).

Special Instructions to Applicants

This is a three year limited-term position. Contingent on funding, the position may be extended.

Department

Computer Science and Engineering (31020)

Department Website

cse.nd.edu

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

Up to $23.00 I Commensurate with Experience

Pay ID

Bi-Weekly

FLSA Status

S3 - FT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Full-time

Schedule: Days of Week & Hours

Monday-Friday, 8:00am-5:00pm

In alignment with current college policies, this position may work up to one day remotely during the academic year and up to two days remotely during the summer.

Schedule: Hours/Week

40

Schedule: # of months

12

Job Posting Date (Campus)

11/12/2024

Job Posting Date (Public)

11/12/2024

Job Closing Date

11/26/2024

Posting Number

S251574