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Administrative Assistant

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North Carolina State University

Location: Raleigh, North Carolina
Category: Admin-Secretary and Administrative Assistants
Date Posted: November 20, 2024

Job Description

Posting Number

PG194356SP

Internal Recruitment

No

Working Title

Administrative Assistant

Anticipated Hiring Range

$40,000 - $44,000

Work Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m. (activities and events may require working outside of normal business hours)

Job Location

Raleigh, NC

Department

LGBTQ Pride Center

About the Department

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Student success is at the core of the Division of Academic and Student Affairs, as outlined in our mission and strategic plan. The units within the Student Success portfolio are specifically designed to support all students by providing individual support as well as fostering community and a sense of belonging across various groups and throughout the campus. We define student success as follows: “We achieve student success when members of our Pack graduate as well-educated, career-ready, world-ready, and socially responsible individuals who maintain a long-standing attachment to the university. Successful students have a clear sense of purpose and the confidence to tackle the grand challenges of society on local, national, and global scales. Through our courses, curricula, programs, and services, these students embark on a challenging journey that fosters personal identity, appreciation of intersectionality, and a commitment to lifelong learning and exploration.”

Essential Job Duties

The LGBTQ Pride Center Administrative Assistant reports directly to the Pride Center Director. The Administrative Assistant position provides support for the administrative and logistical needs of the Pride Center.

Duties include:

Assisting with the planning. coordination, and budget management of program activities and events
Assisting with the scheduling, supervision, and payroll approval of student workers
Processing vouchers/vendor payments and purchase card (P-Card) transactions
Weekly tracking of Center expenses
Managing multiple fund accounts and assisting with other office projects as assigned and as they relate to the work of the Center.
Monitor, track, and report Center expenses and revenues
Reconcile P-Card expenditure and assist staff with the monthly P-Card process
Process travel authorizations/reimbursement for approval/payment

Other Responsibilities

Assist Center Director with annual budget forecasting
Support and assist Pride Center staff in coordinating a variety of student programs and activities
Managing office technology including maintaining an equipment update and rotation schedule
Managing, maintaining, and requesting Center access for Pride Center staff, graduate assistants/interns and student leaders;
Greeting visitors and handling the administration of necessary items such as processing mail, maintaining office supply inventory and coordinating and scheduling meeting rooms;

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Other Required Qualifications

Strong computer skills: MS Office Word, MS Office Excel, Internet and Google suite
Have familiarity and work experience utilizing PeopleSoft Financials (or similar software) to process vouchers/vendor payments, handle P-Card processing and MarketPlace orders
Ability to multi-task work projects
Attention to detail and the ability to prioritize work to meet deadlines
Must have excellent communication skills (oral and written)

Preferred Qualifications

N/A

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Job Open Date

11/20/2024

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

11/27/2024

Notice to Applicants

Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.

Special Instructions

Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

Position Number

00101922

Position Type

SHRA

Position Classification Band Title

Administrative Support Specialist

Position Classification Band Level

Journey

Position Classification Salary Range

$ 34,602 - $ 58,870

Salary Grade Equivalency

GN06

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Department Id

240411 - LGBTQ Pride Center

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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