Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Assist with grant proposal submission process including budget development, communications, non-tech document preparation, MTAs, DUAs, post-submission materials and RPPR preparation.
• Serve as the main financial and research administration point of contact for multi-site collaborations, providing administrative leadership for Dr. Hoyo and her team.
• Assist in grant proposal submissions, including budget development, document preparation, and post-submission materials.
• Review necessary policies and procedures and implement processes or take action to ensure compliance.

• Manage budgets and financial needs for all studies, including planning, mid to long range projections, monitoring, purchasing, tracking, and reconciliation.
• Oversee expenditures to ensure compliance with grant objectives and prepare necessary financial reports.
• Issue and manage external subawards
• Handle administrative processes related to travel authorizations and reimbursements.

• Act as the liaison between the research team and NC State regulatory compliance, addressing COI, Export Control, IRB, and Data/Specimen transfers.
• Coordinate and troubleshoot IRB-related issues, ensuring compliance across all institutions and collaborators.
• Serve as the point person for interfacing with the IRB to resolve problems, and coordinate reliance agreements, single IRB, sharing of data, and transferring data.
• Ensure all human subjects research personnel are compliant with IRB training requirements, including managing CITI certifications.

• Coordinate program and financial management meetings.
• Administratively supporting human subjects research and providing guidance on DUAs, MTAs, Training, Compliance, etc.Develop and implement key documents (e.g., SOPs, MTAs, DUAs)
• Manage NIH portals like ASSIST, XTRACT, XTRAIN, ERA in order to work with relevant partners at NC State to assist with project maintenance and reporting from application through closure.
• Foster positive relationships with the research team, collaborators, and other research administrators.

• Work with HR partners to coordinate hiring processes for students, temps, and full-time staff, ensuring adherence to fair hiring practices.
• Manage onboarding and core training for new staff, including NCSU-required training and necessary resources.
  
  

Other Responsibilities

Minimum Education and Experience

Other Required Qualifications

• Exceptional communication skills including written and verbal
• Clear and concise organizational skills, detail-oriented, and capable of creating, implementing, and assessing processes and procedures.
• Ability to work independently, take initiative, and be comfortable making important decisions quickly.
• Flexibility and ability to work in a deadline driven and fast pace working environment that has multiple moving parts.
• Ability to manage time in an environment where task prioritization changes frequently.
• Ability to analyze and interpret policy and procedural guidelines to resolve relevant issues
• Ability to analyze and reconcile financial transactions
• Must demonstrate professionalism and emotional intelligence while working with a wide range of individuals including faculty, administrators, students, and lay people.
• Ability to complete grant applications and provide necessary information to funders throughout the lifecycle of an award.
• Proficiency with eRA Commons, ASSIST, XTRAIN, XTRACT, grants.gov, CITI Training, GoogleSuite, Microsoft Office suite, Smartsheets

Preferred Qualifications

• NIH grants administration experience preferred

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Department ID

AA/EEO

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