Job Description

Description

This person will perform a variety of administrative assistant and receptionist functions for the colleges Advanced Technologies academic programs. This position will interact daily with college personnel, students, as well as the public in a professional manner. Will be responsible for creating and maintaining records, creating purchase orders, and invoice customers for repair orders with a high level of accuracy and in a timely manner.

Vision:  
Indian Hills Community College will transform the future through education and empowerment.

Mission:
Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.

Core Values:
Indian Hills Community College is committed to excellence, success, service, integrity, community, innovation, diversity, and inclusion.

Minimum Job Requirements

• Answer telephones; transfer calls, take and relay messages.
  
• Type memos, letters, reports and other written materials.
  
• Record and document required meeting minutes.
  
• Coordinate room reservations for faculty and staff for meetings, classes, etc.
  
• Order and maintain office supplies.
  
• Distribute department mail.
  
• Collect program data on prospective and current students.
  
• Verify and maintain student and departmental files and records as assigned.
  
• Coordinate tours, recruitment and special events for programs as requested.
  
• Maintain records required by program accrediting bodies and Indian Hills Community College neatly and accurately.
  
• Assist students with course registration and contacts for student services to meet their needs.
  
• Maintain repair order systems, collecting payments and ordering supplies/parts as needed by programs.
  
• Assist in all aspects pertaining to Advanced Technology Programs orientations.
  
• Build course sections, process purchase orders, pull bank transactions, and run other reports as requested.
  
• Assist in all aspects pertaining to the departments Advisory Committees.
  
• Administer surveys including student perceptions, graduate and employer surveys.
  
• Maintain records for inventory and repairs for all advanced technology programs.
  
• Maintain regular and consistent attendance at work.
• Other duties as may be assigned.

Work Performed

• High school graduate or equivalent and post-secondary education required. Associates degree preferred.
  
• Minimum of three years relevant work experience in an office environment required.
  
• Knowledge of all secretarial functions with accurate typing, computer, recordkeeping and proofreading skills. Neatness in the final product, attention to details and organizational abilities are important.
  
• Good interpersonal skills, the ability to communicate with students, staff, and demonstrated ability to work well with the public.
• Basic accounting/bookkeeping coursework or experience.

Supplemental Information

Responsible To:  
Department Chair, Advanced Technologies

Position Level: 
Office I – Non-Exempt – Traditional Funding, at-will employment on a letter of employment  

Employment Length: 
4 Term, Full Time, Benefits  

Schedule:
9 hrs/day, Monday - Thursday 

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