Business Operations Specialist

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JLL

Location: San Diego, California
Category: Admin-Business And Financial Management
Date Posted: January 12, 2025

Job Description

Essential Functions:
Enters purchase orders into JLL procurement software to route for approval
Prepares and executes department budget in conjunction with Sr. Facilities Manager
Reviews monthly financial reports for accuracy
Works with vendors on invoice disputes for resolutions
Recommends opportunities for economies of scale for vendor spend
Implements new hire on-boarding program
Maintains on-going communication with clients, management team and vendors
Ensures the established communication processes for urgent repairs are established and followed
Manages contractor / vendor work compliance to clients processes
Proposes processes and potential for automation to streamline site administration
Assists with the coordination, scheduling, follow-up and satisfaction of maintenance activities
Works with central sourcing to negotiate contracts for site operations
Compiles and prepares reports for upper management's review and use.
Other duties as assigned

Qualifications:
High School diploma, with at least eight (3) years of experience in business administration, ideally in life sciences facility operations.
Proven experience in operations, procurement, or related field
Strong financial analysis and budgeting skills
Excellent vendor management and negotiation abilities
Ability to identify and implement process improvements
Exceptional communication & organizational skills
Proficiency with procurement software & financial reporting tools
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veterans status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

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